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10 Proven Tips To Successfully Onboarding New Hires
A well-designed and well-executed onboarding process can make a huge difference in your retention efforts. It can also help your new hires secure a long and rewarding career in the organization. In terms of structure and rigor, your onboarding process should be similar to your candidate experience. After all, you want your new hire to feel comfortable in his new position as soon as possible.
There are numerous advantages to making a smooth transition from candidate to employee. You'll not only increase retention, but you'll also improve your brand image and become a company that candidates want to work for. Others will want to work for you if you are perceived as compassionate and nurturing to new employees.
It's a new trend that looks set to continue for a long time to come. What can you add to improve the process if you don't already have an organized, proven onboarding process? Here is a quick guide to improving the process and successfully onboarding new hires.
Before new employees arrive
Before your new employee arrives, make sure you have prepared thoroughly. The last thing you want is for them to show up on the first day and get stuck in an unpleasant situation. It will not improve their opinion of the company.
To help you, we have compiled a list of things you can do to be ready for their arrival.
Make an employee handbook
It's always a great idea to keep your company's employee handbook up-to-date. It's a wonderful resource for every new employee, whether it's a physical book or an online document. It's worth noting that updating an online resource is much easier.
This can include a list of all key personnel, company policies, and who employees should contact if they have any questions. Your sick leave policy, probation periods, and how to schedule annual leave, can employees get paid via bitcoin are just a few examples.
It's also useful for new employees because they'll have somewhere to turn to if they have questions about the process or the rules. The handbook also serves as a useful reference for all employees during their stay in your organization.
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Create an agenda for their first week
Make sure you have a schedule for their first week. This will not only give them some direction and an idea of what they'll be doing, but it will also help you stay organized.
Describe any planned training, tasks to be completed, and meetings with key members of staff on the agenda. This can assist you to demonstrate that you have planned ahead of time for their arrival. As a result, they won't feel like fish out of water.
Schedule a meeting
Schedule a meeting with all essential members of staff to introduce your new hire. This could be for training purposes or simply to provide an overview of their work.
Again, this will help your new hire adapt to the workplace and feel more at ease and comfortable with coworkers. It's also beneficial for them to be aware of everyone's function within the team.
On their first day
The importance of first impressions cannot be overemphasized, and you want your new employee to have a positive first day at your company. What’s more, starting a new job can be stressful, so you want them to feel comfortable right away. There are a few basic steps you may take to guarantee a new recruit is successfully onboarded. These are outlined below.
Give them a companion
It's critical that you spend time onboarding your new hire as a manager. However, you must continue to carry out your regular tasks.
Let’s say your new hire doesn’t know when to post on Instagram. This is not a big problem, assign him a buddy to guide him through the process.
That is why assigning them a buddy may be a beneficial solution. This might be another member of your team who can answer any of their more basic queries and guide them while you are not around. This might be another member of your staff who can help them with their more important questions and provide guidance while you are away. So, whether it’s a difficult task regarding a more successful user acquisition process or something small like how to manage their daily routine, it will also help build team working spirit and a friendly atmosphere.
Take a tour of the office
This does not have to be a time-consuming procedure. Give them a fast tour of the workplace, introduce them to each team and give a quick summary of who everyone is. This is also your chance to show them around the office, including the kitchen, bathroom, and any other useful areas.
The HR team is the first responsible for the process of successful employee onboarding and settling down. However, other team members should also be open and engage the new hire into the team.
After spending so much time in the office, it's easy to forget that everything is new. However, never underestimate the importance of showing your new hire how to make a tasty cup of tea!
Book a team lunch
Booking a team lunch on their first day is a good idea. This is also a fantastic opportunity for them to get to know their coworkers on a more personal level outside of the office and to learn more about their team.
Don’t forget to shoot a fun video with your new team member and post it on your Youtube channel. You can use various useful tools like Youtube thumbnail downloader, video editing, channel management tools to create a professional and engaging video. This will be a big plus for your social marketing. Applicants wishing to work for your company will be delighted with this warm welcome. Plus, you will improve your brand image.
Keep track of video marketing statistics, to use video as part of your marketing wheel.
During the first few weeks
Almost half of the professionals admit that they continue to search for a job during the first month of work. This is not good if you want to successfully recruit a new employee. You should help them get comfortable and feel like a member of the team within the first few weeks.
Set goals for them
While you may want to give them a week or two to adjust to their new role, setting goals for them sooner rather than later is a smart idea. This gives them some direction and reassures them that they are making a significant contribution to the team.
They can be simple goals to achieve or merely to have a better understanding of the company's operations. From your marketing team to develop, make sure they know that their final goal is to track the SMS integration process or make major changes in the code written. By settling these objectives, you can guarantee that your new hires understand what you expect from them. In addition, they will not get bored!
Meet with them regularly
Chat regularly with the new team member. This way, you'll be able to see how they're doing and address any potential issues early on. Schedule a meeting with them at the end of each week. You can talk about their goals and know how they feel about their new role.
During the first weeks, it’s also important to get to know the new member as much as possible. Also known as employee recognition, this process helps you uncover all hidden talents, skills, and resources your new person can provide. Check out how you can avoid making mistakes while practicing this strategy.
Discuss their progress
It seems absurd to discuss your new hire's next career move so soon after starting. They only recently joined, after all! Setting out a clear path for progress, on the other hand, is critical for morale. Professionals do not want to be stuck in a position that prevents them from getting promoted.
Besides making sure to improve business sales and promotion, you should also take good care of your employee progress in various ways. It would be nice to ask if there are any additional workouts that they think they need or would like. You can also find out what they want from the organization and what they hope to achieve over the next few years.
Invest in the right tools and automate your processes
You should use the right tools if you want to onboard as quickly and successfully as possible. If everything is done manually, it might be a time-consuming process that reduces your productivity.
There are many tools available but finding the best performance management solution will depend on your needs. You should automate whatever you can besides using the tools.
This can reduce the time and effort required to onboard new employees, and save you money and time. Everything from HR Payroll Systems to training software can benefit from automation to speed up the process and make it more enjoyable for your new hires. Any employee app that can help you improve the onboarding experience should be considered.
Conclusion
It's crucial to remember that new employees aren't always loyal to your company from the start. To ensure a smooth and successful onboarding process, follow these simple steps.
This will increase the likelihood that your new hire will want to stay and develop at your company. It will also help him get up to speed faster and start making a real impact on the company.
About Author: This article is written by the Marketing Team of LIKE.TG.LIKE.TG is a leading global provider of Applicant Tracking, Onboarding,Offboarding, Communications, Engagement, Recognition, and Financial Wellness solutions. Its powerful and user-friendly software eliminates manual/paper processes, increases employee productivity and engagement, improves time and cost savings, and reduces regulatory compliance risk.
Essential Tips for Effectively Managing Remote Employees
The need to work remotely has grown over the last two years. It is bound to be the norm rather than the exception. For managers, it presents a challenge, knowing that you cannot control the behaviors and activities of people working from home.
The new normal demands that you learn and adjust to new techniques. You have targets to meet yet you cannot directly control the workforce in a traditional office space. How do you manage employees remotely and achieve the desired results? Here are a few insights that will save your day.
Clear and timed expectations
Set expectations for individuals and the entire team. The goals must be realistic, especially those that can still be achieved in the traditional office. The fact that people are working from home should not mean that they remain tied to the desk late into the night. Be realistic to avoid overburdening your workers or leaving them idle.
The best idea to manage expectations is to create milestones. Break down the work into portions that are submitted in shorter intervals. You can track the successful execution of the tasks assigned to individuals and the team.
Documenting communication
Record conversations and save emails as well as chats. It is one way of keeping yourself and the team accountable for performance. Once you indicate that a task should be completed by a particular day or date, the only evidence you have is a recorded phone call, video call, or email.
You avoid disputes arising from missed communication or misunderstood information. Either party can extract the records to support their assertion. Every member of the team should know that communication is recorded
Schedule communication
Do not expect to catch an employee anytime you call. Some may prefer to work in the morning, at night, in the afternoon, at the park or any other schedule they choose. To avoid conflicts with communication, indicate the channels and frequency of communication you will adapt. Queries will only arise if any of the team members breaches this communication protocol.
Schedule the communication points to serve your workload needs. For instance, you may set a briefing meeting in the morning and an evaluation session in the evening. In case you call or email in the course of the day, give a reasonable time zone for the person to respond. It is not always that remote workers are on their desks.
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Regular team meetings
Hold regular meetings with the team. The team meetings are broad-based to address a wide variety of issues. Whether they happen online or physically, they keep the team together. A physical meeting is especially important because it builds a sense of belonging.
While people want to work remotely, they still desire to be a part of a company or group. Provide such an opportunity by holding regular meetings. Use these meetings to address emerging issues and rally the team towards a more efficient mode of operation.
Facilitation
Facilitate your remote workers to deliver the results you need. Provide computers, pay for the internet, and even offer an allowance for furniture. By the time you demand results, the workers will have no excuse for not delivering.
Facilitation is especially important when dealing with software. Remote work requires a lot of collaboration tools for sharing documents, communication, research, and pooling resources. They also need gadgets like laptops and headphones. Ensure that such resources are available before sending the team to work from home.
Embrace technology
Technology will make it easy to manage remote teams and work remotely. To begin with, invest in dashboard applications that can track progress. Take it a step further by acquiring team-communication applications. In case you will be sharing documents and files, you need the right features on these applications.
Remote work demands a lot of communication. Meetings with teams and individual employees will be the order of the day. Identify tools, applications, gadgets, and platforms you can use to actualize communication. UtilizingVoIP solutionscan greatly improve your team's communication efficiency and accessibility.
Since you are dealing with sensitive company information and client documents, you must secure communication channels. Check reviews of the most secure communication and document sharing platforms to use. You must also be sensitive to your employees on how to secure documents and communications made on different platforms.
Carry everyone on board
Remote work is not easy for everyone. Some will adapt fast to technology while others are slow. Some can work alone while others would prefer the traditional office environment. In some cases, some employees want to be micromanaged. Know how to handle your employees so that everyone is on board with remote work.
Training is especially important so that everyone understands the technology and gadgets you will be using. Send technicians to install gadgets and assist remote employees when they get stuck. This is not the time to laugh at the weaknesses of some of your employees, especially on technology.
Regular one-on-one conversations
Organize regular conversations with individual employees. Listen to their concerns and help them to resolve them. Raise any issue you may have with the quality of work they deliver, mode of communication, and general performance. Do not always berate them in general meetings because the issues might not be exhaustively addressed.
Include the non-remote employees
It is not everyone who will be working remotely in your office. For this reason, build a team by involving them in meetings and decision-making. It also includes employees from other departments who support your operations. If these employees are not included, you end up with a disjointed workforce that will not deliver to your expectations.
All members of the team must understand the changes that come with remote work. Some people will embrace the idea fast while others take time. The inability to understand gadgets or applications should not attract ridicule. Sensitize the team on how to handle concerns raised by other members regarding remote work to create a conducive working environment.
Don’t micromanage
The biggest mistake you will make when managing remote workers is to micromanage. As long as you set expectations and facilitate the employees to work, you do not have to follow each of their actions. If you need to track the progress of the work, it is prudent to create milestones. You will only quarrel with workers who fail to meet the milestones.
A dashboard system showing the performance of every individual will help you manage the team better. Whenever you raise an issue about performance, the dashboard gives a clear report. There is no room for bias or favoritism because everyone can see the dashboard.
Support through training
Do not assume that everyone is well-versed with technology. Some employees will be ahead of others in manipulating gadgets and working with the software while others take time. Train all team members so that everyone is on the same pedestal. Continuous training is also recommended to address emerging issues.
The success of any remote working project is communication. Since everyone is at a different location, you must find a way of being in touch, sharing files, and making decisions. Each member of the team must understand the value of timely and detailed communication to make it easier to track the progress of each project. Invest in the right tools, sensitize your workers, and support them to deliver the set results remotely
About Author: Anna is a freelance writer having worked in the role for more than five years. As a seasoned dissertation writer, she has been helping students to ace their exams and complete assignments. Her passion is to help students achieve the best college experience through entrepreneurship, business, and jobs.
4 Steps to Creating a Collaborative Culture and Staff That Thinks Like One
Humans are made to live and work in groups. It is an undeniable fact. Humans have always strived to create strong social structures for their benefit and protection. Humanity has evolved from tribes to today’s multicultural megacities. This great change has been possible through mutual collaboration.
Similarly, there have been immeasurable changes in building effective teams in the workplace. This has not happened by chance but as a result of endless efforts and teamwork.
Now the definition and nature of teams are changing. New layers of complexity are being added to foster strong collaboration. In the digitalized era, teams no longer sit in the same corner of the office. The emergence of cloud technology and collaboration tools ensures that work can be done from anywhere and at any time. Work is no more limited to space and time concepts.
The importance of promoting teamwork and encouraging cross-collaboration is on the rise across all industries. Recognizing individual accomplishments has always been an important part of motivating the workforce. However, bringing people together to accomplish a common goal in an environment of trust has become critical for the company’s growth.
There has been a drastic change in the work collaboration platform over the years. The dramatic enhancements in technology have changed the way how people collaborate at workplaces now.
Change is inevitable. The organizations that do not adapt to the fast-changing business demands are at risk of stagnation. At times, businesses feel uncomfortable to stepping out and do things differently. However, change is unfolding at a faster rate than ever before.
Make collaboration a priority
Collaboration is critical to a team's success. In today’s world, organizations need more than new technology for developing a collaborative business culture. In a competitive environment, only high-performing teams can thrive. By providing tools for company collaboration, it can improve communication and make companies feel more transparent. However, where the workplace culture is fundamentally broken no platform or tool can work.
Before finding solutions, it’s important to consider whether company leaders prioritize teamwork. The organizations have to involve employees, communicate with them to embrace collaboration methods and techniques. Most often, poor leadership is a reason for failure to bring in new technologies and tools to implement collaborative culture. Secondly, employees are also most likely to quit because of poor leadership and weak guidance.
Nothing can be simpler than just asking employees for their opinions. It could be the invitation they need to offer up their contributions. If organizations want employees to collaborate, they should start leading by example.
Collaboration improves the way how a team works together and problem solves. Collaboration leads to innovation, increased success, and improved communication. The concept where a boss dictates what needs to be done has fallen aside. It has been replaced with responsible employees presenting solutions to a problem they have been assigned to solve.
The organizations that manage to build collaboration into their culture will thrive. Companies need to change their training methods to ensure that employees are comfortable in a more flexible and shared environment. The organizations have to prioritize the collaboration culture to sustain growth.
Creating a team culture in business
Every organization has its unique culture. It is an open secret that team culture is important for success. Teamwork is an essential component of a growing enterprise. Sometimes, some challenges arise while blending different personalities and talents.
Organizational teams are a combination of multiple personalities, skill sets, and micro-cultures. They all get together and operate towards common goals. This amalgamation of different backgrounds and subcultures forms a new culture. The company leaders influence the dynamics of the new culture. Leaders are responsible for giving a new direction to this established culture. Effective team collaboration at work is the result of the combined efforts of team managers.
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What is a collaborative culture?
Collaboration represents how people within an organization communicate, relate, and work with one another. People with different backgrounds and talents work towards a common mission, goals, and objectives. To put it simply, collaboration is the heart of teamwork. It makes the team successful.
Developing collaborative culture is essential to accomplish the company goals. It helps to fulfill the mission of the organization. Collaboration is an integral part of every organization. However, not every company has a collaborative culture.
So what is the difference?
In a collaborative culture, collaboration isregular and deliberate. Collaboration is embedded into processes of how people do their work every day. It is in the attitudes that an employee take to their work. Collaborative culture values and practices the idea that we are better together. It is based on the idea that collective intelligence brings in the most creative solutions.
What are the benefits of a collaborative culture?
In the quest for creative solutions, many organizations look for ways to become more collaborative.
“Innovation” is the buzzword these days. Every organization wants to create products, processes, and tools to stay alive in the globalized economy. For them failing to innovate can mean failing to survive. The shortest and most powerful route to innovate is collaboration. The studies have found out that enterprises with collaborative cultures are five times likely to be high-performing.
A collaborative culture ignites innovation. It is the magic formulae in bringing out the best in employees. Collaborative culture makes the employee feel a part of ateam effort. He gets more energized, productive, and adaptable. Collaboration develops feelings of involvement making the employeehappier and less stressed.
Therefore collaborative employees are engaged and productive. Employees who are engaged are the ones who stick around. Collaborative culture promotes employee retention and helps in attracting and recruiting top talent. Learn few ways to engage your team.
What hinders workplace collaboration?
If collaboration is so effective, why aren't all companies doing more of it?
Well, the reason is some people haven't developed the skills of establishing collaborative culture. They are not adequately trained and groomed to contribute to the collaborative culture. Sometimes, people with good collaboration skills hold back while at the workplace. This happens when the managers dictate and direct every move. The trust in the employee’s abilities is missing. Employees are not encouraged to collaborate.
Sometimes, an employee feels that collaboration is something that is to be emphasized occasionally. They feel that collaboration is not the skill they would be rewarded for. Therefore, the managers have a great motivational role to develop and encourage collaborative culture.
Some companies have an entrenched culture of silos. It promotes competition amongst employees instead of encouraging a collaborative and sharing attitude. The culture teds people to hoard information and knowledge as a source of power.
Other companies fail to keep up with all the new ways. They do not recognize and accept that they can work and collaborate. They fail to enthuse the teams and build the trust that they need to collaborate effectively. Sometimes, employees lack the communication tools they need to collaborate with colleagues based at multiple locations.
A positive collaboration attitude magnifies employee’s strengths and capabilities. It invariably helps in employee retention. Still more, positive collaboration brings employees together, enhancescommunication, and builds strong relationships at the workplace. All these factors act as catalysts that improve productivity.
Here are 4 steps to creating a collaborative culture that makes the staff think like one.
1. Create an environment of trust and transparency
Trust is the foundation of any relation or association. A team without trust isn't a team. When the trust factor is missing amongst the team members it becomes just a group of working individuals. These groups often make disappointing progress. In the absence of trust, people avoid sharing information and may not cooperate. The talent and capabilities take the back seat. The members would never utilize their full potential.
On the other hand, when trust is there, each member becomes stronger. He becomes a part of an effective and cohesive group. Trust helps teams and organizations achieve truly meaningful goals.
Trust is essential to develop an effective team. It is the essential ingredient that provides a sense of safety. The feeling of safety makes members feel comfortable to open up with one another. They take appropriate risks and expose vulnerabilities.
Trust fuels innovation, collaboration, creative thinking, and productivity. Trust is also an important factor that is essential for knowledge sharing. A study hasfound that trust is a key element in a team's knowledge acquisition. So when team members trust one another, they will share knowledge, and communicate openly.
How to build trust with employees
Let us see, how a leader can create a culture of trust within a team.
Lead by Example
To build trust within the team, the leader shouldlead by example. He should show his team members that he trusts them. Team members are judging and taking cues from their leader. Therefore he should take the opportunity to show them what trust in others looks like.
Making promises and keeping them is incredibly important in a team. This sets a strong foundation for building long-term trust. Positive follow-through is a step in building trust quickly. It can raise the tone and expectation of the team.
Communicate Openly
Open communication is another essential factor for building trust. The leader should ensure that everyone in the team communicates with one another in an honest and meaningful way.
The leader should create a team charter that should define the purpose of the team. The role of each individual should be defined. Secondly, the team-building exercises should be organized more often. This helps members to understand each other well. It will provide opportunities for members to talk to each other and involve in solving each other’s problems.
Know Each Other Personally
Sharing personal stories is an effective way to build trust. Team members can share their interests and hobbies to get acquainted. Socializing is another effective way of developing strong bonds.
Don't Place Blame
Disappointments and mistakes are common phenomena in the workplace. Putting blame is an easy way out. However, mistakes should be taken constructively. It builds trust and confidence.
2. Focus on relationships
The studies have found that there is a strong correlation between having a best friend at work and overall engagement and productivity. The study stated that people who have a best friend at work, 63% were more than twice more likely to be engaged than the 29% who stated otherwise.
This raises a strong and valid question, “How to cultivate friendships and solidify bonds within teams?”
The majority of friendships in the workplace are spontaneous. When people find common interests with their peers it develops strong bonds between them. However, HR team managers and team members can also facilitate the building of strong bonds amongst people.
Team-building activitiesare the best way to effectively integrate and onboard employees. This will create an environment that will provide opportunities for employees to build strong bonds.
Cultures of collaboration are rooted in building relationships. Technology has made it easier for people that are geographically spread to come together and form bonds. Human beings are social creatures by nature. Considering that one-third of our lives are spent at work, it makes us understand how a good relationship with colleagues will make the jobs more enjoyable.
The more comfortable a worker at the workplace, the more confident he will feel voicing opinions. Teamwork is essential to embrace change, innovate, and create. The success achieved in a team in this way will help the morale and the productivity of the team soar. This brings the members closer to each other and builds a collaborative culture.
Good work relationships also give freedom. In the absence of negative relationships, the energy can be spent focusing on new opportunities. The energy can be utilized in winning new business deals or in focusing on personal development.
A strong professional circle also helps in advancing the career. It also opens up opportunities that otherwise might pass by.
Don’t forget to include remote teammates
Remote teams have evolved that have several benefits. It saves money. Members can be hired regardless of location. However, remote locations can be a hindrance to collaboration. The presence of remote employees makes the companies encourage both remote and in-office employees to connect, share ideas, and feel connected.
A study conducted by theHarvard Business Review confirmed that “remote workers often experienced virtuality as ‘a a barrier’ to forming friendships with their colleagues.”
The organizations should help employees overcome remote location hindrances by starting virtual meetings. These meetings should be focused on building a relationship rather than emphasizing work culture.
Opportunities to meet in person should be created. If in-person meetings are not viable then video calling should be encouraged instead of emails or instant messaging.
3. Encourage and recognize collaborative actions
Irrespective of the size, every win should be celebrated to promote collaborative culture at the workspace. It helps in retaining and encouraging top-performing employees. Everyone wants to be recognized. Some want to celebrate the success in public and others privately. Whatever may be the case, the performing employee should be applauded for his efforts. The reasons why celebration is important are:
Shared success
Celebrating wins encourages a collaborative work environment. This encourages team members to develop an interest in helping out another coworker.
Motivation
Every individual has a different reason for motivation. Monetary incentives motivate some whereas some others are motivated internally. However, the fact is everyone appreciates and needs recognition. It adds to the motivation to all employees
Positivity relationship building in the office
Working for common goals together and sharing successes, encourages a positive atmosphere in the office. It builds relationships and collaborative culture.
Happy people means happy clients
Happy and satisfied will perform better. It also helps in building strong relations with clients.
Recognition of employee’s value and contribution is the best bet to get them engaged. It promotes living life within the organization.
Many research studies have stated a correlation betweenemployee recognition, engagement, and performance. According to asurvey by Globoforce,90% of workers stated that they feel more satisfied through values-based, peer-to-peer recognition.
The question ishow to recognize collaborative actions in the workplace?The simple answer is to publicly praise teams. It is the best reward for their work.
Gamification and recognition create a culture of healthy competition within the workplace. Itboosts collective moraleandhelps motivate employees to collaborate.
Collaboration in businessis one topic that did, still, and will always grab the attention of both businesses and individuals.
4. Leverage Social Collaboration Tools
As a team leader or a time manager, you can notify your team about the company's ultimate goals and strategies. This will strengthen communication, and it is an excellent way to keep everyone on the same page.
Your choice can make your productive employees feel appreciated, and it will direct them to work with more devotion for the company's growth and attainment of collective goals.
Technology is helping high-performing employees to enjoy a collaborative company culture. Social applications allow people to work faster and cheaper.
Heidi Gardner, author of Smart Collaboration praises technology’s ability to promote collaboration across organizations. According to him digital tools like messaging apps, employee experience hubs, survey platform can boost productivity, streamline processes, and open up lines of communication
Leaders in every industry can leverage digital communication tools to facilitate a culture of collaboration at the workplace. The digital communication tools facilitate instant connections between teams and team members. It gives employees access to a searchable archive of information.
In the digital era, social networks and cloud-based tools are instrumental in helping employees collaborate. Collaboration is no longer limited to space or location. Asurveyof business professionals found that 83 percent depend on technology to collaborate. Whereas 82 percent confirmed that the loss of collaboration technology would negatively impact them.
Collaboration tools also help the teams to come together that are working in different geographies and time zones. It has broken the barrier that was earlier limiting individuals from communicating frequently.
Utilizing collaborative tools is very important in creating a collaborative culture for the Companies that have teams spread across different locations. Communication is crucial; it helps members to remain on one page. It helps in sharing information and files, tracking projects, and brainstorming.
Organizations sometimes struggle to encourage a culture of collaboration. But it may not be a lack of trying. Any culture shift is no small undertaking; it inevitably takes time, patience, and regular reinforcement. With Strong leaders, a clear vision, and tools that support collaborative behaviors, a culture of collaboration is possible.
FAQ’s
What are 3 important skills for teamwork and collaboration?
Trust
Tolerance
Self-awareness
What are 4 more important skills for teamwork and collaboration?
Empathy
Transparency
Active listening
Conflict resolution
What is the purpose of collaboration?
Collaboration helps people work together to achieve a common objective. It exists in two forms:
Synchronous: in synchronous form, people interact in real-time through online meetings or instant messaging.
Asynchronous: In this collaborative form the interaction is not time-bound. Like uploading documents or making annotations to shared workspaces.
What is team collaboration?
It refers to a communication and project management approach. Team collaboration emphasizes teamwork, original thinking, and equal participation to achieve objectives.
About Author: Joan Alavedra is co-founder ofOnsite.fun– an end-to-end platform to book, manage and organize team experiences at scale. He is constantly writing about team culture and remote work on his blog.
7 Challenges with a Manual Approach to Onboarding Processes
The first day of a new job can be stressful, especially if the company does not have effective onboarding employees software and tools for new employees. Where a manual approach to onboarding can create a lot of unnecessary challenges, the right onboarding software can help an employee’s first day run much more smoothly.
Whether it’s confusing processes, lack of employer preparation, or confusing information, a lot can go wrong when employers face challenges manual HR onboarding processes can cause. In fact, only 12% of employees say that their organization did a good job when it came to the onboarding experience, according to a Gallup employee engagement survey. HR teams and companies can do a better job of addressing this lack of satisfaction by using employee onboarding software to avoid the challenges of manual onboarding.
1. Inefficient onboarding tools processes waste time on a new hire’s first day
An employee’s first day should be a pleasant one and one that puts them in the best position to add value right out of the gate. But what often happens is a comedy of errors: Badges aren’t ready; forms are not filled out; laptops, equipment, and crucial work materials are not available.
All of these are common inefficiencies that pop up on a new hire’s first day when companies use a manual system. With HR onboarding software and access to self-service onboarding tools, new hires could be filling out paperwork before their first day even starts.
2. HR onboarding and Internal teams aren’t always as ready as they should be
Adding a new member to the team can be exciting, but that doesn’t always mean the team is prepared. If a small team has been scrambling to pick up the slack after a previous employee left, they may not have had time to figure out what their new employee needs to get started. While it may not be anyone’s fault, a lack of preparation won’t set up that new team member for success.
With a step-by-step HR onboarding process, aided by easy-to-use onboarding software, internal teams can know exactly how to prepare without having to overthink it. And their new teammate can be up and running in no time.
3. Compliance issues with I-9 forms and other documents make onboarding tools more complicated
Often, new employees show up without realizing that they need important documents to fill out their I-9 form, like a passport or driver’s license. Even proactive people may show up with the wrong documents and cannot fill out what they need. Onboarding software can automatically provide new employees with a checklist of information, making sure they are compliant from day one.
4. Often new hires don’t know who’s on their team or what their first responsibilities will be
“Most of us remember our first days at every job because of the heightened pressure to impress,” says national workplace expert Lynn Taylor. But new employees can feel less anxious if they are able to plan ahead. (This challenge can be exacerbated when it comes to onboarding remote employees.)
Walking into the office for the first time, a new employee may not be totally clear on all of their duties or who will be working with them. Teams that start onboarding before the official start date can make new hires feel more valued and comfortable.
5. HR has no visibility into other team members’ preparation
Do facilities know we need a badge by Friday? Is HR ready for forms? Does the team know that we’re doing a first-day lunch? Lack of visibility can cause the new hire to get no information or, more confusingly, conflicting information from different departments. A single onboarding system that can be accessed by all relevant parties will ensure clear communication across the board.
6. Without employee onboarding software, Important tasks can fall through the cracks
Forgotten forms, missed introductions, no wifi password. A lot of crucial tasks can fall by the wayside in the rush of onboarding a new employee. Providing new employees with a checklist ahead of time can be one of the most important tools within onboarding software since it ensures that your new employee can literally check all the right boxes as they get started.
7. Missed opportunity to show a professional environment and impress new hires
It only takes 7 seconds to make a first impression, and it may take a while to recover if that impression goes poorly. That means the impression your company makes on a new hire on the first day is critical.
If all a new employee can remember is that the manual HR onboarding process was disorganized, then you’ve missed an opportunity to show that your company has its act together. A digital onboarding system can ease that process and help the company put its best foot forward.
Overcome onboarding issues with automated HR onboarding and onboarding software solutions
Automating the employee onboarding process will help new employees get up and running from the very first day and support them as they adjust to their new roles. And a great onboarding software system will help your organization retain and attract the best talent in a competitive job market.
Now let’s look at a point-by-point example of how powerful HR onboarding solutions and employee onboarding software could overcome each of these seven challenges.
Improve the onboarding experience and make new hires’ first day great
Instead of asking new hires to sit around on their first morning, accelerate the HR onboarding process. For example, LIKE.TG’s Onboarding solution offers capabilities such as self-service onboarding, custom, secure portals, hiring checklists and forms, and other onboarding tools.
With these tools, new hires can complete important tasks before their first day, whether it’s completing tax forms and 401k deductions, reading your company handbook, completing online training modules, and other onboarding system activities that could disrupt their productivity on day one.
Preparing new hires for a productive first day with the right onboarding software
The approach above offers benefits in two important ways:
First, it saves time and streamlines the onboarding experience so new employees can start work right away.
Second, it paves the way for two-way communication and information sharing--again, before day one—so new employees can ask questions, uncover valuable information, reach out to new team members, and more. All of this creates a much more meaningful hiring experience, so new employees are impressed, informed, and ready to start making a difference right out of the gate.
Improving compliance issues
I-9 forms, E-Verify, and compliance are all very important, but until now, they haven’t had the automation to support these processes. As described above, most I-9 and E-Verify processes today are mostly manual in nature, requiring HR team members to manually enter all of this information into siloed systems.
Not only does this waste too much time, but it leads to too many errors, which could lead to compliance headaches down the road. It even helps save money from potential fines, which can add up quickly. Every company operating in the U.S. is required to complete each new hire’s I-9 documentation in just three days. Failure to comply can lead to costly penalties and fines of up to $1,000 per employee.
Fortunately, there is a better way. With LIKE.TG, HR teams and hiring managers can add I-9 documentation and E-Verify tasks directly into any onboarding workflow. compliance solution. For example, as part of our industry-leading Onboarding solution, our I-9 software automates the process of collecting I-9 forms and then integrates this workflow with the Department of Homeland Security’s E-Verify system. I-9 forms are then cross-checked with the appropriate government departments for full compliance.
The best onboarding software makes use of e-signature-enabled capabilities to enable new hires to sign important forms and documents anywhere, anytime, and on any device. They can even convert any existing PDF into a digital form or create their own forms to store, organize, and centralize employee data and personnel files. This is the best way to make sure nothing is ever missed and that the company is always in compliance.
Building teams
It may seem like a strange concept, but onboarding software can foster true connections, build teams and encourage collaboration, all before an employee even joins the company.
Consider the case where a new hire accepts a position but can’t start for two weeks. Instead of waiting for her official start date, her hiring manager sends her a fun video to introduce her to all of the team members, explain everyone’s role, and invites her to a team lunch when she starts. The manager also sends a number of helpful resources, such as a link to the company’s org chart and employee directory.
Instead of waiting for the new hire, this company was able to use the two-week period to their advantage. They created a surprising new hire experience and made her feel welcome and part of the team right from the start. Such an approach goes a long way toward improving employee productivity, morale, engagement, and retention.
Make sure the entire team is ready
From HR’s perspective, the onboarding experience can be customized and automated to make sure nothing falls through the cracks. All parties are notified through the use of a master checklist with separate and distinct tasks.
Make sure nothing slips
With the customized checklists, tasks, and reminders, HR and hiring managers can make sure nothing is overlooked and new employees feel valued and impressed by their onboarding experience. For example, if facilities need to generate an employee badge, they are reminded of this step and also notified that other tasks may be dependent on its completion.
Onboarding checklists can include facilities, IT (to provision new equipment), the hiring manager, HR team members, and more.
Create meaningful impressions and powerful employee experiences with onboarding software
But best of all, onboarding software can help companies create meaningful impressions that differentiate them from the competition. Let’s face it, the bar is set pretty low when it comes to onboarding new employees. A recent Gallup survey found that only 12% of employees reported that their company does a great job of onboarding new employees. This means that 88% of companies just don’t do as good of a job as they should.
Transform onboarding into a new competitive advantage
If every challenge is an opportunity in disguise, companies can turn onboarding into a new--and sustainable--competitive advantage. It’s more than just an HR best practice, it’s a good business idea. Research has shown that strong onboarding processes can lead to a better employee onboarding experience, higher production, and long-term retention. Conversely, a negative onboarding experience results in new hires becoming twice as likely to look for other opportunities sooner than the company would like.
Considering that many companies are currently struggling to find the right workers to make a difference for their business, successful onboarding software solutions could be a difference-maker in success and failure. Discover the many advantages possible with a powerful onboarding solution today.
Interested in more HR systems to help with onboarding at your company? Look no further! Visit www.LIKE.TG.com or request a personalized, no-obligation product demo today.
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
The Future of Work: Are Co-working Spaces Becoming the New Normal?
“He who controls the spice controls the universe.” That’s the best-known quote from Frank Herbert’s Dune. Spice was the resource that enabled space travel, and as such, the universe couldn’t run without it.
There’s something similar to spice in our world: software. Nothing runs without software. As such, if you own or run a business of any kind, you are inevitably going to have to hire and eventually onboard a remote developer.
The good news is that — as you’ll find out in this article — it’s much easier to hire and onboard a remote developer than it is to control the spice. You don’t need to get high with the natives of a desert planet and lead a revolution against evil space nobility. Doing that would be rad, though.
How To Hire a Remote Developer
Whether it’s your first time hiring and onboarding a remote developer, or you already have several hires under your belt and are looking to sharpen the process, there are some points worth covering.
For the uninitiated, know that hiring a remote developer doesn’t have to be an arcane pursuit. More often than not, the biggest issue is to know where to start.
For the experienced, know that my business is all about remote recruitment, so while you can and should expect some bias, you can also bet that I’ve explored every hiring avenue and possibility.
So, here’s what hiring a remote developer looks like:
1. Choose Where You Will Do Your Remote Hiring
Because more people are hiring than ever and more people are looking for remote jobs than ever, there are dozens of alternatives all around the web. I will characterize the three primary ways you can look for a developer but realistically, know that there are many solutions in-between.
First off, we have talent marketplaces. We usually associate these with freelancers, but nowadays, many of them focus on showcasing people looking for job opportunities. Talent Marketplaces essentially curate jobseeker profiles and surface the selection that better fits your criteria. The level of curation, compulsory paid services, and the how-and-what-you-actually-pay-for differs significantly from platform to platform. The thing these services have going for them is the sheer breadth of candidates on offer. Thousands of people submit their profiles every day.
Talent Marketplaces are an excellent option if you have the time and energy for a grind. Their curation will only get you so far, and you are likely to have to evaluate dozens — if not hundreds — of profiles before deciding on a shortlist. You’ll also have to vet that shortlist yourself for cultural fit and soft skills. Most marketplaces do a decent job with skill vetting, but I would still do it anyway, and I’ll give you a few pointers about how to later in this article.
Next up, recruitment agencies. This is the business I’m in, so I’m not going to dally here, as I would rather you read the article without being put off by the stench of blatant self-promotion. Tim Ferriss often says: “If you have the money to solve a problem, you don’t have a problem.” That’s the recruitment agency game. You pay them a nice chunk of money, and they’ll do the hard lifting for you, often with better results. Not because they are so awesome, but because that’s what they do every day.
A good recruitment agency should give you a shortlist of 3-5 candidates vetted for your particular needs and culture within a couple of weeks. You should also get their commitment that if the person you select doesn’t stick to the job, they’ll try to fill your requirement again for a certain number of times, at no extra cost. Go with a recruitment agency if you are OK with trading money for time and focus.
Finally, there’s your network. The “I know a guy” route can be surprisingly effective, especially if you or your company has a solid social presence. Just posting your job offer publicly won’t cut it, though. It’s much more worthwhile to reach out directly to people you know and respect in the programming field and ask if they know someone. It’s relatively easy for someone to forward your tweet or LI post to someone they only have a passing acquaintance with. That will generate a lot of unfit candidates. On the other hand, when you ask someone if they know somebody, they will think hard about it. No one wants to be the person who sent a dud your way.
Of course, this method is random and very slow. It shines because it is very low-effort and comes with some social vetting built-in. I would use it in addition to one of the previous two, but not by itself.
2. Vet Candidates for Technical Skill
In a perfect world, people wouldn’t lie in their CVs or applications. Hardly any people outright lie, but most people exaggerate their skill. The amount of technical vetting you’ll need to do depends on your hiring platform strategy (see above), but it’s always healthy to do some.
I’ve always felt daunted by this because I’m not a technical person, so I don’t feel I’m in the position to evaluate developer skills properly. What would I look for?
The answer is: look for the story. Read a candidate’s CV as you would read the synopsis for a novel, and see if it makes sense. What did their education look like? How long did they stay at each previous job? What projects do they take credit for? Can you take a look at those projects?
In addition to that, do the unexpected — call their reference checks! Yes, talk to people. Most people find it very hard to embellish or lie on behalf of others in a call. I know you don’t feel like doing it, but set those feelings aside and go for it.
Finally, get a technical buddy to interview you. If you already have some developers in your team, perfect. If not, grab someone you know and trust. Promise them a dinner. If you have no developer friends (really?), you have no choice but to prep. Any recruitment agency or talent marketplace worth their salt will have an extensive collection of articles about “How To Interview X Developer” where you can look up the main technical questions and what kind of answers to expect. I know, it sounds like a huge pain — and it is! But not as painful as all the wasted time and money from hiring someone unfit for the job.
3. Vet Candidates for Remote Work Skill
Let me blow your mind: a great professional might still be a terrible remote worker. It’s sad but true. Working remotely demands a specific set of skills that stand apart from those required for an individual to excel at their profession. The good news is that there are a few markers that you can follow to understand if someone has the R-Factor.
The first marker of an exemplary remote developer is the clarity of their written communication. In emails and messages, do they use concise sentences that nonetheless follow proper grammatical form? Does each sentence have a clear antecedent? In casual conversation at the office, “I need that thing we discussed done by ten.” is acceptable. In remote work, it is not. Lack of specificity in writing kills remote work. Hire people who write sentences that stand on their own and don’t require further clarification. Be unforgiving to anyone who can’t express themselves like that.
Actively judge people based on their internet connection, microphone, and camera setup. If you work remotely, these are the tools of the trade. You wouldn’t want to work with a surgeon who doesn't wear gloves and a mask, so why would you hire someone who looks like they are part of a witness protection program?
Ask them why they are interested in the position. If the main draw of the job is to pursue their digital nomad lifestyle or move back to the town where they met their childhood sweetheart, they are OUT!
Sorry, but you have a business to run, and remote work requires engagement. It demands discipline to get things done. For someone whose primary reason for wanting the job is to fuel their lifestyle choices, that person won’t be engaged. To be clear, it’s fair that that is ONE of their reasons — I’d even consider that healthy. But it can’t be the first reason that pops up. Working from home, a dozen things compete for your attention, and they are often things that you love — your wife, your dog, your PlayStation 5, etc. Your job doesn’t need to beat these things — I’d argue it shouldn’t — but it needs to be competitive, at least.
Finally, check whether they have a plan. A pro remote worker should have a plan for how they are going to manage their work daily. They should have a schedule, a setup, and a strategy. If they stare blankly at you when you ask them about it, or even worse, if they flat out admit they’ll just fit it around their day — run for the hi
The Age Diversity in the Workplace: How does it impact results?
The term "age-diverse workplace" is referring to the acceptance of different ages in the workplace. Research has shown that the employment rate of older workers between the ages 55 and 64 is increasing at a rapid pace due to labor shortages that the economy faces. In light of these findings comes the question of age management and how the age of workers impacts results. There has been a lot of research on aging and the way it impacts the subject in a multidimensional way, but there hasn't been enough research on how organizations should utilize the knowledge of differently aged workers and how they can capitalize on age diversity.
Until recently, the mature workforce has been discriminated against by being excluded from job opportunities and decision-making processes because of their actual or perceived age.
Has age diversity had an overall positive or negative effect on the workplace?
Decision-Making Perspective
According to a meta-analysis, there is no clear consensus on the issue. From the decision-making perspective, age-diverse groups benefit from a wider range of non-redundant knowledge and experiences. Teams with age diversity tend to have more resources and come up with more innovative solutions in the workplace.
Social Categorization Perspective
From the social categorization perspective, findings are a lot more different. The idea behind social categorization theory is that individuals categorize themselves and others into groups with similar characteristics, in this case, age is one of them. As a result, people are more positively inclined to groups that are similar to them than more diverse groups. In this sense, homogeneity results in higher group performance.
Categorization-Elaboration Perspective
This perspective seeks the middle ground between the positive and negative effects of the age-diverse workplace. It accepts that both of the above perspectives are true, which means that age diversity has the potential to have both positive and negative effects and the effect depends on several moderating and mediating variables such as task motivation, task ability, social category salience, etc.
Research shows that companies, now more than ever, need to adopt more age-diverse policies to include the more mature population in the workforce. If you are interested more in how age diversity impacts the workplace you can gain a clearer idea by visiting TrustMyPaper and, you can gain inspiration on actions your company could take to be more inclusive in this aspect, by having a professional conduct specific research for your company.
How will the inclusion of mature workers benefit the workplace?
Experience
As mentioned briefly above, the inclusion of mature workers in the workplace can offer the company a wide range of experience, knowledge, and resources that can be used to navigate an array of tasks and situations in an effective and time-efficient manner. Workers with diverse experiences can significantly improve many aspects of a company, from the inner processes to customer support to product development. People with experience have a tried and true business techniques that will increase the value of your company’s services.
Productivity Growth
Traditionally, productivity can be boosted in two ways; by increasing the physical and human capital of the company or by improving the efficiency of the existing means of production with better management and new production processes. The inclusion of a wide range of services within a company increases its productivity by working smarter, not harder. Higher productivity is a win-win situation for both the company and the workers - it improves profitability for the company and is connected to higher wages for the employees.
Loyalty
Age diversity has proven to improve employee turnover rates. The term ‘employee turnover rate’ is referring to the percentage of employees that leave a company during a certain period of time. Loyal and long-term employees significantly contribute to increased company productivity and efficiency. You can learn more about employee turnover rates and your company by ordering a study from SupremeDissertations. You can gain inspiration on how to resolve this issue and a new perspective tailored to your company.
Mentorship
Another perk of age-diverse groups is the fact that older employees often act as mentors, willing to share knowledge and experience with younger members of the group. This organically increases the overall skill set of the company’s workforce, resulting in overall higher productivity and individual performance.
Innovation
All of the above factors that are mentioned; higher productivity and experience, loyalty, and mentorship, contribute to the company’s innovation. Innovation not only regarding the outcome (product development f.e.) but also in innovation in efficiency and internal processes. Diversity has the unique ability to display different perspectives and when those different perspectives are applied in the workplace the result is a more efficient and humane work environment with empathy, understanding, and responsibility as core values.
Empathy
Empathy is essential for a healthy workplace. Age-diverse groups, with different experiences, exercise communication and understanding more than non-diverse groups. Consequently, empathy translates not only in eternal communication but also towards the relationship between company and customer. Empathy translates to a better understanding of the target audience of the company and essentially increased sales.
Conclusion
To conclude, age diversity is often overlooked while people are focusing on ethnicity and gender discrimination in the workplace more. The discussion on age diversity is increasing, and many studies in the future will provide more information on how companies could and should capitalize on workforce diversity. Diversity in the workplace can increase frictions between co-workers and may foster miscommunications and inefficiency, but an age-diverse workforce can have much more benefits for the company provided that there are policies in place that increase efficiency, understanding and are open to different perspectives. Overall, finding experienced candidates will potentially elevate your company’s performance, increase sales, transform inefficient company policies that are in place due to limited perspectives, and improve your company’s image among others in the industry by displaying an inclusive and humane work environment.
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
Free Onboarding Checklists and Templates
Hiring managers have many responsibilities when onboarding personnel. It helps to have a new hire checklist to make sure that you cover all the bases—especially in the face of the new normal.
Methodical onboardinghelps new hires adjust to their team role. What’s more, it sets a standard for what’s expected of them. Most importantly, methodical onboarding sets new employees up for success.
Successful onboarding delivers better staff performance. It also results in improved employee satisfaction. In turn, your company will enjoy improved employee engagement and retention.
Keep reading for our free onboarding checklist and templates for 2021. You can also download our free New Employee Orientation Checklist here.
Setting the Stage for Effective Onboarding
New hires must consume a lot of information. It helps to provide new hires with information in chunks. This technique enables new hires to process information better and get up to speed faster.
For example, you can start out by training a new hire on your company’s values, mission, and goals. An overview of their job-related project and deliverable responsibilities is ideal for the next phase of training.
Next, you can provide them with information about the company structure, such as your various departments and workflows. Here, you’ll also want to go over the key people in charge of running the company.
You also want to provide a separate training where you can dive into a new employee’s role and responsibilities. During this part of training, you’ll also go over whom the new hire reports to and introduce them to their coworkers.
During the next training chunk, you can introduce the new hire to your company tools. You’ll want to provide step-by-step guides to help your new employee become familiar with the tools that they must use to do their job during this training phase. As you can see, new hires have a lot of information to consume.
Manual onboarding processescan prove frustrating. However, automation can help you to streamline the training process.
With LIKE.TG, you can deliver clear and consistent training to your employees. What’s more, you can develop customized compliance, onboarding, and action-item checklists to ensure that every new hire experiences the best onboarding process possible.
Get Hiring Right from Day One
Hopefully, our free onboarding checklists and templates for 2021 will get your future hiring initiatives off to a solid start. With LIKE.TG, you can automate your new employee orientation checklist for maximum productivity.
Our technology enables you to create a memorable onboarding process. What’s more, it will enable you to improve HR productivity and deliver a professional onboarding experience.
With LIKE.TG, you’ll have all the tools needed to take your onboarding process to the next level. From a customized new hire checklist to progress reports, LIKE.TG Onboard will give you a competitive edge.
Connect with LIKE.TG today torequest a free demo.
About Author: This article is written by a marketing team member at LIKE.TG. LIKE.TG is a leading provider of proven HR solutions, including recruiting, onboarding, employee communications engagement, and rewards recognition. Our user-friendly software increases employee productivity, delivers time and cost savings, and minimizes compliance risk.
Tips for Recruiting for the Healthcare Field
The healthcare field is always expanding and there are many jobs that each facility is going to try and recruit for. You now have to focus your recruitment efforts to hire more people than normal while finding there is a lot of competition for the people who will work for you.
If you are trying to recruit more talent for your healthcare facility and you find that it is difficult to accomplish, then it is time to utilize some new and innovative recruiting tips to make it easier. A few of the top tips for improving your recruiting strategies to attract the best talent in the healthcare field include:
1. Benefits are Important
The recruitment process can be tough in the healthcare field without having many superior benefits that you can offer to any recruit you want. If the only thing you focus on is the salary and a few days off, you may find it impossible to find the job seeker that you want. With so many companies hiring and so few potential candidates with the right skills to fill them, you need to incentivize with those benefits.
Start with the basics with a good 401k and some PTO guaranteed for the new hire. Without these, you have no chance. But you need to take it to the next level as well. You need to offer more customizable benefits to draw in the top talent you need and get them to stay with you.
There are different ways that you can offer this. Provide some flexible PTO and sick time and make sure there is good work and life balance. See if you can add in any other perks, outside of a good salary, that can bring your employee in the door. A good sign-on bonus can be helpful too.
2. Be Transparent
Hiding information from your potential hires is the quickest way to make them run out the door. Your employees do not want to find out you are hiding details from them or not telling them the truth. Often they may feel that you are trying to trick them and with many other opportunities right around the corner, their patience for dealing with this is gone.
If you do not provide clarity about the onboarding process or what is expected in the role, it provides too much confusion and a lack of support. Healthcare workers want to feel like you are being open and honest with them and they do not want surprises.
It may be tempting to hide the long hours or the drawn-out onboarding process. This is not a good idea. Tell the potential hire about it and then explain that it is the procedure to make sure that new employees feel confident in their new role. Some may still walk away, but many will appreciate the honesty and will continue on with the process.
3. Provide Opportunities to Advance
While an employee may come on with a lower position, they always want to see there is the possibility to advance over time. If you will not provide this opportunity, then they will quickly take a look at all the other open positions that do offer this. Keep in mind that a high-educated medical professional will be foolish to not seek out a job where they can grow and advance.
With all of the offers, you plan to share with potential hires, make sure that advancement is highlighted as well. Let them know that advancement is a possibility for them and even outline some of the steps they can take to make this a reality as well.
Overall, your goal should be to only hire someone new when the people you already hired have been able to advance within the company. If you hire for advanced positions outside of your company, it will not take long for others to get frustrated and start to leave, increasing your turnover rate.
4. Make Personal Connections
Many people will not choose to take a job because they feel like they will just become another number that no one cares about. This is also a major reason why so many people leave. There is nothing comforting about spending so many hours of your life at a company that can’t remember your name.
As you create some new recruiting opportunities, you need to make sure that your genuine interest in the candidates is showing through. If they feel like you have no interest in them during the recruiting process, they will assume that things do not get better and they may take another job.
There are different ways that you can do this. Sending out personalized emails is a start and even makes personal phone calls to check on them and set up times and meetings. If possible, try to remember some of the personal details about that hire. This may not be possible at the first meeting, but if you get together more than once, it is imperative.
Your potential hire is going to notice this attention. And in many cases, that personal attention is going to be the difference between you getting them onboard or them choosing another company.
Your goal is to find small things that you can do to make the potential hire feel like they are important and not another number to you. Thinking outside the box and being a little creative will help you to get their attention and bring them into your company and improve your company culture.
Recruiting the Talent You Need
There are a lot of qualified candidates out there for you to recruit. The problem happens when you realize many other healthcare organizations are in the same position as you. This leaves these qualified candidates with plenty of opportunities and lots of choices when it comes to the job they want to choose.
If you want to recruit this talent to come work for you, it is time to think outside the box and give them an offer they can’t refuse. When you are ready to recruit the top talent to your facility, use the tips for recruiting that we discussed above.
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
How to Retain Your Best Employees with Remote Talent Management
The COVID-19 outbreak has put a lot of things into uncertainty for all of us. With more people working from home now, many traditional workspace management methods for employees are losing relevance.
The old ways of retaining employees through a friendly working environment or compensation are not enough. Employees are now looking for work-life balance, better avenues for growth and stability, allowing them to advance in their careers and maximize their potential.
With a fresh approach to sustain in the 'new normal, let's decode how to retain your best employees with remote talent management. Here are the top 5 tips to follow:
1. Strike the proper managerial balance
To achieve success in a remote setup, it is important to strike a balance between responsibility and accountability. In other words, managers must ensure that their team members are well equipped with the resources to execute a given task diligently. At the same time, the team leads need to instill a sense of accountability in their respective teams to ensure ownership of completing a task.
Unfortunately, when managers cannot regulate processes remotely, they micromanage teams due to a lack of effective communication and trust in team members.That becomes part of the company culture.
Effective talent management is the key to resolving such managerial issues and striking a fine work-life balance. For instance, coming up with flexible timings is a great way to let your employees work more effectively without being pushed to meet deadlines. Using anemployee timesheet appcan help manage the teams in a streamlined fashion, where everyone is aware of their responsibilities and reporting.
Fixing deadlines based on priority is ideal for managing important tasks without burning out time on irrelevant things. Also, giving complete ownership of the job to the employees goes a long way in acknowledging their worth.
2. Check in with your teammates regularly
We are living in the most precarious age. Be it our economic state or life in general, it will take a while for everything to get back on track. In such times, it is vital to have a support system and find ways to help each other.
From an organizational point of view, a one-on-one catch-up session (virtually) can be a great way to check on your teammates. That way, you can track your team's performance in a working environment while getting some honest feedback on how things are working out from them. These meetings can be an excellent opportunity to discuss career development goals and how companies can help their employees achieve them.
Additionally, from an employer's standpoint, it is crucial to think about employee wellness. After all, we spend almost60% of our active hoursat work. What happens in the workplace, even remote ones, significantly impacts an employee's overall health. So, do ensure that your workplace is a happy place for your employees to thrive—emotionally and physically.
Simple policies like a health spending account, insurance cover, or something as basic as a gym membership can show that employers care about their employees' holistic well-being. That can go a long way in earning their loyalty towards the company.
3. Provide learning opportunities
One of the most critical factors that promote employee retention is how well an organization supports an individual's career growth. There is no point in staying within a team that has reached a saturation point and offers nothing new for members to learn or grow. Eventually, that motivates them to look out for opportunities and move on.
By providing learning opportunities, employers can retain their best teammates and bring out the best of their capabilities. Now with a large portion of working professionals stuck working from home, keep an eye out for activities that will engage them and improve work-life balance, and at the same time, allow them to upskill themselves.
Your company might hand out in-house training materials, but it's also good to offer your team training courses from external parties who specialize in a particular domain.
For example, Amazon’s Career Choice program is a pre-paid tuition program for associates looking to get into high-demand occupations. Amazon pays up to 95% of tuition fees to help its employees get certified, leading to lucrative employment opportunities for in-demand jobs. Amazon has pledged $700 million in upskilling and training across several departments.
In short, by allowing your team members to utilize their routine workday in nurturing their skills would be a win-win situation for you and your employees. That way, you also give a big reason to employees to stick to your company as you have invested in their success and personal development. In other words, it’s a great strategy for retaining employees.
Additionally, when one team member attends a training course, ask them to share their learnings in the next meeting. That will help you encourage a company culture that promotes self-improvement and peer learning.
4. Keep an eye out for indicators of employee dissatisfaction
Remember when I told you to check on your teammates regularly? Here's another reason why you shouldn't miss out on your meetings. Catching up daily with your teammates can help you retain good employees by identifying the key triggers of employee dissatisfaction.
Job dissatisfaction is one of the most common reasons for employee attrition. If we talk numbers, a study published byEconomic Timesshows that 8 out of 10 employees are dissatisfied with their job. Therefore, it's essential to keep an eye out for the indicators that are making your employees unhappy at work.
With effective communication, you can recognize the issues that might be bothering your team members at an initial stage before they become a reason to leave the company. In other words, communication is key to retaining employees. SMART goals are another way to track employee performance.
Employee dissatisfaction can be related to their workload, compensation, working hours, or just not getting enough time at home. As a manager, we must take complete responsibility for our employees’ mental and physical well-being by addressing these triggers from time to time in a working environment.
As employers, it is reasonable to say that you can't make everyone happy. But what matters here the most is acknowledging the problem and making efforts to mend it. Your employees would appreciate the fact that they are heard even if they’re far away working from home or from somewhere else.
Job dissatisfaction is one of the biggest roadblocks to productivity. It promotes absenteeism, dips employee morale, and eventually hampers an organization's progress. So, you must take every possible step to ensure that your employees are satisfied with their job. The key to retaining employees is to talk it out and not push things under the rug.
5. Increase recognition
One of the effective ways to ensure employee job satisfaction--and therefore to retain employees---is by acknowledging their work. It's a human tendency to feel good when you are welcomed and appreciated for your efforts.
It may seem like a no-brainer toreward the employeeswho are being praised across teams. But even the best managers let things slip away when it comes to keeping abreast with everyone's performance. It's often no fault of their own but of a poor employee management system that fails to manage teamwork and rewards.Keep track of your team members’ tasks, their performance, and everything in between so that it's easy for you to recognize the hard-working members even if they’re out of your sight, working from home or elsewhere.
Given the lack of transparency in a remote setup, try to upgrade your monitoring techniques and direct reporting processes. Sarah Wilson, Head of HR at Right Inbox recommends the use of simple polls or surveys to ask specific questions to track output and identify various areas of recognition.
By catching up with employees virtually in regular intervals while they’re working from home or elsewhere, you will ascertain what hurdles they have overcome, how they have been team players or helped their peers meet specific goals. These meetings will allow you to pinpoint various aspects to recognize, thank, and acknowledge your employees' accomplishments.
Recognition doesn't always need to be monetary. Consider appreciating your team members publicly, passing on little tokens of appreciation through virtual cards, or giving low-cost perks like dinner coupons, among others. Team leaders at organizations facing a slowdown can take employee recognition as an opportunity to offer development avenues to their teammates.
Bottom Line
Effective talent managementis crucial in retainingemployees working in a remote setup,and perhaps never more so than right now.
As companies adapt to the 'new normal in the wake of a global pandemic, many companies struggle to know how best to help their employees and execute an effective talent management program in these challenging times.
By striking a balance between micromanagement and being too easy, checking on your employees, providing learning opportunities, increasing recognition, and minimizing employee dissatisfaction, you can effectively manage your workforce remotely and retain your best resources.
Follow these steps to develop a leadership approach that keeps your best employees happy and engaged.
About Author: Owen Jones is the Senior Content Marketer at ZoomShift, an online schedule maker app. He is an experienced SaaS marketer, specializing in content marketing, CRO, and FB advertising. He likes to share his knowledge with others to help them increase results.
5 Human Resource Management Basics Every HR Professional Should Know
Your most valuable and long-term investment will generally be employees. Hiring, training, managing, and promoting employees is costly. At a certain point, the initial investment is overcome in the value such workers bring to your business. Getting there requires solid management.
The problem with most HR business models is the subconscious attitude HR personnel acquire from the name of their department. “Human Resources” is a faceless title that by dint of suggestion pigeonholes unique individuals into the identity of gears in a machine. They’re not a person, they’re a resource.
Now HR people don’t always have an attitude that way; they are themselves, after all, one of those “resources”. But often that attitude predominates, and it can be troublesome. So the first step to better HR management is getting rid of that attitude. Following we’ll briefly explore five additional considerations you may want to take into account for best results.
1. A Trajectory For Employees From New Hires To Tenured Staff
First things first: your employees need to have a “target”; a trajectory— a career path. When you hire, it’s like throwing a dart. The “path” is the trajectory on which you throw. A bullseye is a new hire becoming a core partner in your business. So they need to have a ladder they can climb. New employees need to be launched on a trajectory toward an endpoint.
2. The Aftermath: What Went Right, And What Went Wrong?
Just as not all darts hit the bullseye, not all employees will become long-term members of your business’s team. There is attrition, and you need to keep careful metrics so you know what things contribute to that attrition.
Sometimes factors are within your company’s control, sometimes they’re not. As an HR professional, you need to have relevant data available.
3. Finding The Right Management Software
Employee benefits are sort of like a bank’s cash roll. If there’s a “run” on the banks, the bank closes down, because all the cash is withdrawn; so banks need protective measures to keep that from happening. If there’s a “run” on paid time off, that’s a problem; management protocols are necessary.
As an example, if you’re dealing with many employees who have varying levels of time off, you might want to look into software built around PTO management. For a handful of employees, keeping PTO straight isn’t so complicated. The bigger the organization, the more of an infrastructural management challenge this becomes.
If everyone took their time off at the same time, then the company may not be able to properly produce. With management software, you can assure there are never any overlaps.
4. The Human Element: Don’t Be Faceless
Just because you’re dealing with human investments doesn’t mean you should treat them like faceless livestock. The rancher who is well-known to his livestock, and trusted by them, tend to have healthier animals.
As an HR person, you should form what professional relationships you can with employees on a human level. Ultimately, this will facilitate a better return on personnel investment.
5. Often Under-Hiring Is Better Than Over-Hiring
When you’ve got too many people on staff, some are going to be sitting around twiddling their thumbs all day. That’s bad for operational budgets, but it’s also bad for employee morale.
As they say, idle hands are the devil’s workshop. Idle employees will get into trouble. Instead of over-hiring, try to maximize existing resources, only expanding as necessary.
Making The Most Of Staff Through Solid HR Protocols
It’s better to under-hire than over-hire. HR people should also forge true relationships with personnel. Strong software helps you keep all your little managerial ducks in a row.
Keeping records of what worked and what didn’t over the course of an employee’s tenure with your organization helps you optimize hiring in the future. Lastly, plan a trajectory for new hires.
Such tips should help you more efficiently manage personnel throughout your organization. The larger the business, the more prescient best practices in HR Become. So do your homework, and make the right choices here.
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About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
Five Creative Ways for Virtual Employee Engagement
Employee engagement has also been corporate jargon for most businesses. Every organization realizes the fact that high remote employee engagement drives greater success and higher profitability. Given that, entrepreneurs and HR professionals brainstorm in a consistent way to evolve new strategies for achieving high employee engagement. However, still, a larger part of the global workforce remains disengaged from work. In its Global Workplace Report, Gallup presumes that not more than 15 percent of workers are actively engaged in their work. Hence, there is a need to bring paradigm shifts to the existing strategies that are proving to be little effective. Not to forget, a large part of employees across the globe are working from home in the current era.
The colossal rise in the culture of remote working brings new challenges for HR managers. No doubt, this style of working is a win-win situation for everyone. It has fascinating benefits to offer to both employees and employers. According to remote working trends from Forbes, 70 percent of the global workforce will be in remote working by 2025. Besides, a Gartner CFO survey suggests that two-thirds of employers may allow permanent work from home for their employees. Hence, in the coming years, there would be more hybrid offices and virtual meetings. Plus, there will be more virtual hiring which will see remote workers working from different time zones. However, engaging remote workers is going to be a greater challenge for organizations with the exponential rise in remote work.
It would only be prudent to say that remote working is the way forward. It may have emerged as a safe and viable alternative in the pandemic, but now it holds the key to the future of the corporate realms. Despite the astonishing benefits of its inculcation, the trend of remote work does pose challenges for HR managers to manage remote engagement. However, these challenges can be kept under check with some outside-the-box strategies. Creativity is the most important skill in the world, after all. With creativity and rationality, all challenges can be made to concede defeat. In this meticulous blog, we glance at some fabulous ideas for active remote employee engagement.
To learn even more about managing remote teams and keeping employees working at home highly engaged, download our ebook now.
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Worthwhile ways to engage a virtual workforce
1. Give a bright start to everyone’s day
HR managers and employers often organize engagement activities in the workplace. Now when offices have gone virtual, it is time to take these activities virtual too. The levels of employee engagement depend on how positive employees feel. To engage remote workers and to start their day on a bright note, HR managers can organize online yoga, aerobic, or Zumba classes. These can prove to be highly rewarding employee engagement activities. Much before office time, employees can be engaged with online fitness classes via video conferencing. To cite an example, if the login time for work is 10 am, online fitness classes can be held at 8 am every morning. After a small session having begun on an energetic note, employees can then take a small break before they begin their work. This can be one of the most productive ways to help employees maintain a work-life balance.
Building such a coordinated morning routine for everyone will have multifarious merits. While it will give a fresh start to everyone’s day, it will also promote the idea of employee wellness. Mental and physical fitness are salient to employee engagement and their capability to perform with persistence. So, when they meet each other virtually in the morning and participate in fitness modules with zeal, it will keep their productivity and mood enhanced for the rest of their day. As per the findings of a recent survey by TELUS International, mental health is a prime concern for workers. More than 80 percent of workers will consider quitting their current positions for organizations that pay more heed to the mental wellness of employees. Employee wellness initiatives can help an organization create a vibrant, caring, and high-value company culture. Hence, by caring for their remote workers every day, companies can win their unconditional commitment.
2. Conduct virtual coffee breaks
A lot can happen over a cup of coffee indeed! When working at the office, employees feel happy to have some light-hearted conversations over a cup of coffee. But working from home in a relentless manner can lead to massive stress. So, everyone deserves a little break, after all. Given that, HR managers can create a space for virtual coffee breaks amid the routines of remote workers. Everyone can break for coffee at the same time, see each other on the screen, and have refreshing discussions. While this will keep employee relationships flourishing, it will also act as a channel for stress-busting. These synchronized breaks will give remote workers a window to relax and will help employees feel delighted. They will replicate the feeling of face-to-face communication among employees.
In fact, the scope for innovation around these coffee breaks is immense. Every day can be centered around a theme for discussions. Or one employee can play songs for other employees on a day when it is his turn to do so. These virtual team-building activities can be spiced up with as much creativity as possible. Employees can also endorse their talents in these little windows or introduce their pets to others. This for sure will have a positive impact on everyone’s enthusiasm and work dedication. Beginning afresh after a small and happy break is always a great idea! More ideas can be taken from some state-of-the-art employee engagement software.
3. Maintain transparency even in remote working
Transparency shown by organizations is a key determinant of the engagement of their employees. It is one of the paramount determinants of the company culture of an organization. A Harvard Business Review study concludes that employees give their best when senior management has transparent communications with them. But around 50 percent of workers feel that their organizations exhibit a lack of transparency. Given that, it is crucial for organizations to be at least selectively transparent. The idea of transparency, however, seems even more unrealistic in remote work and virtual meetings.
Having said that, HR managers need to identify the right channels for sharing information with remote workers. It can be done by sharing weekly email newsletters or holding virtual meetings like those held to discuss targets. Companies can share information with remote workers through conference calls, video calls, or other collaboration tools. Various strategies for the same can be brainstormed and refined. Otherwise, in the lack of transparency, workers will start to disengage from remote work.
4. Virtual mentorship programs for employees
The prospects of career advancement, learning, and development form an integral part of an employee’s allegiance to an organization. Employees are happy to serve organizations that offer meaningful opportunities to learn and develop. The retention rate and engagement levels in such organizations are high. This is the reason why some of the most successful companies invest in mentorship programs for employees. Caterpillar, Fidelity Investments, Google, and General Electric are some of the ventures that offer excellent mentorship programs. In fact, General Electric has leveraged a reverse mentoring program. In this program, subordinates mentor their superiors, and this is where GE scores so well on retention and active engagement.
The best part is, the vertical of online training and learning has risen parallel to remote working opportunities. So, curating online mentorship programs for employees will involve no hassle. Employees will love to learn new skills while working from home. Companies should offer free learning courses and mentoring programs to employees for higher engagement via collaboration tools. In the ultimate sense, it will lead to a more skilled workforce hence benefiting the company. It will be a smart investment that will serve multiple purposes for companies. For instance, companies can launch mentorship programs on sentiment analysis or social media analysis. Now that is something outside the box for sure! Programs on social media marketing and analysis can help companies dominate social media platforms. Needless to say, winning social media has now become indispensable for enterprises.
5. Virtual recognition
Recognition for most employees is of paramount importance. It is the basic human tendency to feel more motivated while being on the receiving end of well-deserved recognition and appreciation. Employees feel great in a usual workplace when they receive recognition in front of their peers, and everyone lauds their efforts. Well, this can even be recreated in a remote working setup. HR managers need to find some intriguing ways to celebrate employees and their tenacious efforts in the virtual office. They can include recognition in the normal day-to-day virtual meetings, or a certificate of appreciation can be mailed personally to employees. There are innumerable ways of extending appreciation and recognition. To cite a small example, companies can reward the best performers with gift cards or shopping vouchers.
Otherwise, the best way out is to ask employees. HR managers can ask employees during general meetings about the best ideas for recognition in a virtual workspace. HR can also make video calls to each employee and seek their suggestions. It is always better to learn from them how they want to be recognized for their valuable contributions. Sometimes, for the best levels of engagement, it is better to do things as they like.
To encapsulate, albeit, with some hurdles, remote work has greater room for innovation. As long as HR managers choose to be creative, they can promote high engagement. The key lies in understanding the challenges remote workers face and addressing them. Besides, there should be knowledge of the basic anticipations that employees may have from the organization. These anticipations can be different when employees are working from home. Also, keeping in mind that remote working is the way forward, the strategies have to be long-term. The idea should be to evolve dynamic virtual team-building activities and strategies. The dynamics of employee engagement will keep changing with every new trend. This is why HR professionals should incorporate flexibility and creativity into their ability to manage people.
How The Role of HR Professionals Is Evolving In A Modern Society
Human Resources (HR) continues to be an important part of any business. For decades, they have played a crucial role in hiring employees, keeping them engaged, fielding concerns and complaints and so much more.
However, like many other aspects of business, HR is changing in response to technological advancements, changes in how people work and so much more.
But just how is the role of HR professionals changing? Well, one of the most important things still remains to be your CV. Keep in mind that HR wants to see measurable results shown in it, so be sure to provide the right metrics in your CV.
There are many other shifts and changes, and this article is going to go over a few of them. Keep reading to learn more about some advancements and major changes occurring in the world and the day-to-day life of an HR professional.
A Greater Focus on Remote Workers
Still one of the primary duties for HR professionals is to advocate for employees and help them out with their issues. However, how that employee looks might be changing. The growth of remote work has been staggering, and this is only expected to continue.
This presents new challenges for HR professionals. Communicating with employees will often be done via video chats or emails, and the concerns and needs of remote workers are often different. Also, things like how candidates are judged and recruited are also different, as is the interview process.
Even things like onboarding will look different and thankfully, there are many online guides that can help. Remote work isn’t going anywhere and is likely going to get bigger, and HR professionals have to adapt to this change.
More Use of Tools and Automation
One of the most notable changes to space is a greater reliance on technology. HR professionals will make use of tools that can help with everything from dealing with payroll and benefits to recruiting and screening employees. One of the very popular software in HR these days is Benefits administration software, used for automating benefits enrollment, plans, and benefits management. These kinds of software have the potential to save companies a lot of time, money, and energy.
In particular, automation has shown a lot of promise in business, especially in HR. A lot of the work in this business area is full of mundane tasks like filing, handling payroll, and many other types of paperwork. These are important, but often repetitive, tasks that take a lot of time. By automating these tasks, HR professionals will be able to focus on the more detailed, strategic, and precise requirements of the job.
Technology is still advancing incredibly quickly, so look for even more types of technologies to play a role in HR in the months and years going forward.
They Wear Many More Hats That in the Past
While HR professionals have always had a variety of duties, the modern business landscape is only adding to them. One of the biggest is making an effort to keep employees happy. Employee engagement is crucial today, and HR professionals need to find creative ways to keep their employees happy, healthy and ensure they feel valued.
People simply aren’t happy with any job today, they want one that helps them feel empowered. Also, many HR professionals need to play the role of a marketer today. The best candidates may have multiple offers, so an HR team will need to find great ways to market the opportunities your business can provide employees.
Another role that many HR professionals might have is to design everything from employee training programs, to different working models such as work from home, or job sharing.
An HR professional continues to be one of the most important roles in any business. Their role in the modern-day business landscape is changing due to changes in technology, a great focus on remote work, and the fact they have varied duties
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
Gamification in HR: Use Cases and Best Practices
The Technological Necessities of Hybrid Offices
In order to make the digital shift to remote or hybrid work arrangements, companies had to digitize their operations to support work from home. This involved learning and applying a whole suite of digital tools such as workforce management software, project management tools, and online document management. These tools are so important for the ever-evolving hybrid models of work because they help employers manage their already hectic daily schedules. Having an organized but flexible work environment improves employee engagement.
Workforce Management: Whether you have 5 or 500 employees working for you, managing a flexible work environment, especially if they are shift workers, will only be made easier using proper workforce management software. A good workforce management tool will be built for your specific industry and its solutions will thus be tailored
Digital strategies to look out for: If your company requires a lot of employee onboarding for each hire, pick a workforce management tool with a self-service employee onboarding module. For teams with shift workers, look for scheduling tools that streamline communication.
Project Management: Optimize your team’s workflow and keep everyone in the loop with project management platforms. Your team should have an easy way of tracking progress without having to meet face to face or hop on a video call.
Digital strategies to look out for: It is much easier to manage projects with a hybrid team when everyone can see who is responsible for each task, with checklists of steps completed. This will help you keep track of project timelines and identify any common blockers in the workflow.
File Management: There are many digital storage platforms available for your company to store documents and assets. The tricky part is sticking to a well-organized file management system. Even though storage platforms allow you to sort by folders that you can name and color, a lack of communication can lead to duplicating folders and files. File management still falls upon team leaders to organize.
Digital strategies to look out for: Create a file management master document explaining how each department’s digital assets are organized. The most important part of having an organized file management system is ensuring that everyone understands where to put new files. This master document must be updated regularly, and everybody on the team that uses digital storage must be acquainted with it.
Why Hybrid Offices Will Survive
In the future, it will be common for tech companies to function with remote teams. With the rise of HR tech and employee scheduling software, managing hybrid models of work is easier than ever. However, having the option to go into a physical office space will become an HR strategy for employee engagement. Remote and flexible work has paved the path for many innovative and engaging virtual meeting spaces. As the world becomes more connected through digital spaces, the novelty will become the physical. Even a fully remote workplace may host physical events and pop-up offices to engage their employees.Here are some examples of engaging office spaces that will have workers insisting on keeping their physical workplace. We also included more affordable versions that you can try with your hybrid office since not everyone has Google’s budget. Here’s how to get your team excited to get back to the office.
Change of scenery: Microsoft has an office with a treehouse so that employees can enjoy nature during their meetings.
Affordable version: Engage employees with regular team socials where you walk to the park or have nature retreats. If there is enough interest, you can even organize a team gardening project.
Social areas: Google campuses engage employees with areas for play and socializing, from mini-golf courses to fridges on every floor.
Affordable version: Choose a day of the week to offer free breakfast or lunch to any team members that are in the office. You can also invest in table tennis or a board game nook where team members can play together.
Workout at work: Apple campuses have fitness centers with gyms, changing rooms, and showers.
Affordable version: Offer team members gym memberships to a fitness center near your office. Alternatively, you can have communal dumbbells and yoga mats at the office for workers to use.
These office spaces are sure to make employees feel excited to come in and build upon your company culture. When onboarding new team members, you can definitely show off the many highlights of your office and employee engagement opportunities.
How to make a Personable Remote Onboarding Experience
Even if not every employee will be coming into the office, you can still create an inclusive, personable onboarding experience. This is an important start to remote employee engagement and establishing your company culture. Onboarding is all about getting new employees acquainted with team members, workflow, and the work environment. Personalize the experience so that even a remote onboarding experience includes elements of what team members experience in person. The easiest way is to visualize the people, space, and workflow.
Update your team photos: Even though your new employee will meet everyone through video calls, face to face, it can still be hard to put so many faces to new names. Help new employees feel more confident by getting them acquainted with an updated chart of departments with photos of every team member.
Pro Tip: Remind your whole team to use an updated photo of themselves as their profile picture on Slack. The same applies to their profile picture on whichever video calling platform your team uses. That way, even if cameras are off, everyone’s faces are still seen.
Create an office highlights slideshow: Show off the best parts of your office, including any social areas, artworks, or memorable places. Including photos of the office can encourage remote workers to come in for any team events and reap the full experience of a hybrid office.
Pro Tip: As part of the onboarding package, include photos of team socials and other events that took place in and out of the office. This can make the people that make up your team feel more personable, even for remote workers separated by a screen.
Get employee quotes and feedback: An important part of onboarding in any workplace, hybrid model or not, is to ensure team members are set up for success. It is crucial to continuously update and improve onboarding by getting feedback from new team members and their team leads. Once you implement this feedback, it adds an extra touch to your onboarding to show new members where the feedback came from.
Pro Tip: Encourage new team members to ask questions. They should be given a mentor to have one-on-ones with in order to track progress and any feedback on both sides.
How to Continuously Engage Remote Employees in Hybrid Offices
35% of the surveyed American employees will turn the job offer if the corporate culture doesn’t resonate with them. On the other hand, employees that share the same values with their organizations help generate up to 33% increased revenues.
If you noticed a lack of employee motivation and engagement and mismatch in the corporate culture, you might want to use tips and tricks from Dell to harmonize the working environment. The company admits they have a competitive culture that makes their employees push the boundaries and learn constantly. In 2005, the tech company launched a series of game-based courses to improve compliance with the company’s policies and privacy standards. Employees competed to score the best results, and, as a result, the company received a 94% compliance success rate.
Another uncommon example of gamification in HR comes from IKEA. The company introduced a VR experience to train their employees about eight fundamental rules of their corporate culture: Togetherness, Cost-consciousness, Lead by example, and others.
With series of the VR-experiences, IKEA managed to promote its values among employees in a fun and engaging manner, keep the event cost-effective, and make it an immersive employee experience.
To follow IKEA’s way, you don’t necessarily need pricey software and technologies. There’s plenty of employee recognition software like Workmates that allows to gather feedback, track team morale, and celebrate achievements together. For example, the application allows coworkers to give digital “kudos” that can be exchanged for gifts. This feature boosts employee engagement rate by creating a sense of belonging to something big and instantly rewarding.
Final thoughts
Common use cases of gamification in HR include recruitment, onboarding process, training, and employee engagement. However, employers implement gamification to foster the adoption of internal standards and policies too. For example, when Ford Motors Company launched a game that trained the staff about new vehicles models, configurations, and financial details, they saw a 417% increase in learning engagement. That’s a brilliant example of effortless gamification at work that improves the adoption of the company’s policy.
Typical examples of gamification in HR are leaderboards, points systems, badges and stickers, virtual games, role-playing, or bonuses. There’s no silver bullet, though. A perfect gamified HR experience stirs employees’ interest and is compelling enough to participate.
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About Author: Maryna Zavyiboroda is a Content Marketer at HRForecast, a German HR tech company. She enjoys writing about HR management, recruitment best practices, and more.
The Future of Hybrid Offices: Practical Tips for Engagement
The Technological Necessities of Hybrid Offices
In order to make the digital shift to remote or hybrid work arrangements, companies had to digitize their operations to support work from home. This involved learning and applying a whole suite of digital tools such as workforce management software, project management tools, and online document management. These tools are so important for the ever-evolving hybrid models of work because they help employers manage their already hectic daily schedules. Having an organized but flexible work environment improves employee engagement.
Workforce Management: Whether you have 5 or 500 employees working for you, managing a flexible work environment, especially if they are shift workers, will only be made easier using proper workforce management software. A good workforce management tool will be built for your specific industry and its solutions will thus be tailored
Digital strategies to look out for: If your company requires a lot of employee onboarding for each hire, pick a workforce management tool with a self-service employee onboarding module. For teams with shift workers, look for scheduling tools that streamline communication.
Project Management: Optimize your team’s workflow and keep everyone in the loop with project management platforms. Your team should have an easy way of tracking progress without having to meet face to face or hop on a video call.
Digital strategies to look out for: It is much easier to manage projects with a hybrid team when everyone can see who is responsible for each task, with checklists of steps completed. This will help you keep track of project timelines and identify any common blockers in the workflow.
File Management: There are many digital storage platforms available for your company to store documents and assets. The tricky part is sticking to a well-organized file management system. Even though storage platforms allow you to sort by folders that you can name and color, a lack of communication can lead to duplicating folders and files. File management still falls upon team leaders to organize.
Digital strategies to look out for: Create a file management master document explaining how each department’s digital assets are organized. The most important part of having an organized file management system is ensuring that everyone understands where to put new files. This master document must be updated regularly, and everybody on the team that uses digital storage must be acquainted with it.
Why Hybrid Offices Will Survive
In the future, it will be common for tech companies to function with remote teams. With the rise of HR tech and employee scheduling software, managing hybrid models of work is easier than ever. However, having the option to go into a physical office space will become an HR strategy for employee engagement. Remote and flexible work has paved the path for many innovative and engaging virtual meeting spaces. As the world becomes more connected through digital spaces, the novelty will become the physical. Even a fully remote workplace may host physical events and pop-up offices to engage their employees.Here are some examples of engaging office spaces that will have workers insisting on keeping their physical workplace. We also included more affordable versions that you can try with your hybrid office since not everyone has Google’s budget. Here’s how to get your team excited to get back to the office.
Change of scenery: Microsoft has an office with a treehouse so that employees can enjoy nature during their meetings.
Affordable version: Engage employees with regular team socials where you walk to the park or have nature retreats. If there is enough interest, you can even organize a team gardening project.
Social areas: Google campuses engage employees with areas for play and socializing, from mini-golf courses to fridges on every floor.
Affordable version: Choose a day of the week to offer free breakfast or lunch to any team members that are in the office. You can also invest in table tennis or a board game nook where team members can play together.
Workout at work: Apple campuses have fitness centers with gyms, changing rooms, and showers.
Affordable version: Offer team members gym memberships to a fitness center near your office. Alternatively, you can have communal dumbbells and yoga mats at the office for workers to use.
These office spaces are sure to make employees feel excited to come in and build upon your company culture. When onboarding new team members, you can definitely show off the many highlights of your office and employee engagement opportunities.
How to make a Personable Remote Onboarding Experience
Even if not every employee will be coming into the office, you can still create an inclusive, personable onboarding experience. This is an important start to remote employee engagement and establishing your company culture. Onboarding is all about getting new employees acquainted with team members, workflow, and the work environment. Personalize the experience so that even a remote onboarding experience includes elements of what team members experience in person. The easiest way is to visualize the people, space, and workflow.
Update your team photos: Even though your new employee will meet everyone through video calls, face to face, it can still be hard to put so many faces to new names. Help new employees feel more confident by getting them acquainted with an updated chart of departments with photos of every team member.
Pro Tip: Remind your whole team to use an updated photo of themselves as their profile picture on Slack. The same applies to their profile picture on whichever video calling platform your team uses. That way, even if cameras are off, everyone’s faces are still seen.
Create an office highlights slideshow: Show off the best parts of your office, including any social areas, artworks, or memorable places. Including photos of the office can encourage remote workers to come in for any team events and reap the full experience of a hybrid office.
Pro Tip: As part of the onboarding package, include photos of team socials and other events that took place in and out of the office. This can make the people that make up your team feel more personable, even for remote workers separated by a screen.
Get employee quotes and feedback: An important part of onboarding in any workplace, a hybrid model or not, is to ensure team members are set up for success. It is crucial to continuously update and improve onboarding by getting feedback from new team members and their team leads. Once you implement this feedback, it adds an extra touch to your onboarding to show new members where the feedback came from.
Pro Tip: Encourage new team members to ask questions. They should be given a mentor to have one-on-ones with in order to track progress and any feedback on both sides.
How to Continuously Engage Remote Employees in Hybrid Offices
During this pandemic, more team members have been working from home than ever before, skipping long commute times. As offices open up, a large portion of your team may continue to work remotely while others come into the office. We’ve already listed great benefits to having an in-person office space, but your remote employee engagement needs to be strong as well. Here are some ways to motivate both remote and in-person employees with workplace gamification that will improve your company culture.
Leaderboards to encourage stronger performance: Leaderboards are popular with sales teams, but they can also be a remote employee engagement strategy for any team. Even for smaller teams that don’t compete with each other, you can turn different projects or tasks into points and give weekly updates on completion. Make your employees feel excited to raise their performance level even while they work from home!
Alternative: Fundraising thermometers can also encourage everyone on the team to work towards a goal. Set a goal for a quarter, and once your team completes it, organize a celebration! You can consider rewarding bonuses or an all-inclusive team retreat.
Annual prizes to build retention: Employees that are most likely to stay with your company are either in the first year of employment or veterans who have been employed five years or more. For everyone in between, make sure you have perks to engage remote employees and ensure they stay. A good example is company-sponsored upskilling after a year of employment. This is a win-win because you are helping your employees improve their skills, which they can then use at their job.
Alternative: Free services and gifts are other great ways to make celebrating employees a part of your company culture. For example, every year, an employee may receive a present based on their seniority. An affordable idea can be a giant balloon with the number of years they’ve been at your company. You can also give practical benefits like discounts for gyms or company-sponsored trips every year.
Game-like virtual environments for connection: The best way to foster creative collaboration is to get everyone in the same room, even if it’s in a virtual space. Mozilla hubs is an example of an open-source virtual environment where you can choose from a variety of game-like environments, including an office on a spaceship with different meeting rooms. Another free app is Mibo, which is created for team building and beer o’clock. This remote employee engagement platform consists of a virtual island with a stage for company announcements and a tavern for drinks. It’s the perfect place to celebrate employees of the month and other great accomplishments from your team.
Alternative: Set a day a month to take suggestions from the team and try out different platforms. The future of work is rapidly changing, with new and exciting ways to connect. Your own team may know of more innovative ways to engage one another! Creating rituals is a great way to support your company culture.
If you want to future-proof your workplace, technology is your friend. Artificial intelligence and automation can help you collect employee data and measure remote employee engagement. As your team spends more years in a hybrid office, you will be able to boost engagement by experimenting with different strategies. From VR meeting spaces to blended learning, the opportunities for remote employee engagement are endless. The future of hybrid offices will put people first, and you as an HR manager will be at the forefront of that. Work from home and hybrid models are here to stay!
About Author: Jaqui is a content creator at Hyre, an HR tech company that specializes in employee scheduling software and temp staffing solutions. She has been published in Macleans and specializes in writing stories that humanize technology and social impact..
10 Tips on How to Have an Effective Remote Job Interview
In the modern world, hiring and recruitment have changed considerably, with far more interviews and candidate screening being done remotely. Improvements to internet access and technology, as well as limitations and convenience, have all led to these changes, and as people get more used to the idea of remote working and remote interviewing, it's becoming far more commonplace when conducting a job search.
Despite the growing trend of companies hiring without actually meeting their candidates face to face, there are still a lot of concerns over remote interviews. It can be more challenging for both the hiring managers and the remote workers themselves, as sometimes it's difficult to properly read someone through a video call. Some candidates find it more awkward to do a video chat interview, and while it's true that it can be difficult, there are lots of things you can do to have a more effective interview. Just as with interviewing in real life, it pays to practice, but we'll explain some of the most commonly used tips for remote roles here.
Use Effective Screening Before the Interview Stage
Interviewing should be reserved for the best possible candidates in order to save time and resources that could be better spent elsewhere. As a result, you should always aim to screen candidates carefully before starting the interview process. Simply reading and trying to assess the quality of each candidate through their CV is one of the least effective forms of screening. There's no standard format, and there's no way to know if the information is correct. Pre-employment evaluations offer a far better solution.
All of your prospects will be tested on the same parameters during pre-employment examinations. These tests assist you in quantifying the skills and abilities of each client that are most important to your open position. They also score them on the same scale so you can see who stands out when compared to other options. You can make use of a full product tour of employment screening evaluations before you make the next step.
Review Your Interview Process
Switching to fully remote interviewing is a big step and requires a lot of careful planning to ensure it goes to plan. If you're switching to remote interviewing, now is a good opportunity to review your current method. Think about how efficient and well-organised the current process is and whether anything can be improved at all.
The majority of businesses do not have a specific hiring process, which leads to hiring unqualified candidates. You need to plan the hiring process and how it looks, taking care to consider the following aspects:
From your team, who will they meet?
What should they do in advance?
Is it going to be an audio or visual call?
Do you want them to be able to share their screen with you at any point?
Prepare a Proper Introduction to the Company for All Candidates
Create a branded content package that candidates can read and view before the video interview to acquire a sense of the company's culture and values. When preparing the content, here are some things to consider adding that will help candidates get a picture of the company they're interviewing for:
Recent company announcements as well as any press or media coverage
Glassdoor evaluations and employee profiles
Client testimonials
Perks and benefits
Prepare the Technology
When interviewing remotely, the technology you use needs to be in proper working order for things to go well. Technology is the heart of any remote interview, and if it doesn't work properly, the amount of insight gained from the interview is going to be extremely lacking compared to a face to face interview. This will be one of the most time-consuming aspects of the remote hiring process.
Check for a good internet connection, as well as all other parts of technology that are used in the process. This includes webcams, microphones and a general sound setup for your video chat. Most video calling software offers a way for you to test out the call quality before calling, which is a good way to check if your setup produces a clear picture and sound. If internet problems are frequent, you should also be prepared with a backup way of communication in case the network's connectivity fails.
Plan Ahead
Just like with a real interview, it makes sense to book a time and date specifically ahead of time. Give the candidate plenty of time to respond to the appointment, so you're not asking them to attend an interview that day or the following day. You should also make sure to allow enough time for others to set up their equipment. Remember that not only you but also the candidate will be sitting through the interview. Lastly, you should make it clear that this is a formal interview and that, as such, it's important for the candidate to present themselves correctly, even if they're interviewing remotely.
Conduct the Interviews Where Disturbances Are Unlikely
If you're interviewing remotely, the chances are that you and your candidate are both working from home. If this is the case, ensure that you're in an area where you're unlikely to be disturbed. If possible, book an office out for the day while fitting multiple interviews into the same day and consider the acoustics and lighting of the room. You should also request that the candidate do the same to ensure the interview doesn't face disruptions. Body language and eye contact are just as important for virtual interviews as they are for the real thing.
Consider Changing Your Questions for the Remote Setting
While it's normally not advised to completely reinvent your interview questions, you might want to change them a bit for a remote interview. Consider asking questions specifically related to remote work, such as how much experience they have working from home and whether they have many distractions. Still, although these aspects are important, it's critical that you judge each candidate on their skills and merit.
Have a Backup Plan in Place
While you can test your setup and make sure it's working correctly, there can still be times when it doesn't work as it should be. In these cases, it's a good idea to have a backup plan that you can switch to. If your computer isn't working, you can switch to a phone interview or move to another device.
Make the Most of Software and Tools
Conducting an interview remotely is seen as a disadvantage to some, but if you make the most of the tools you have available, it can be a big advantage, saving time and resources as well as making it easier in certain aspects. There are plenty of free tools for video conferencing and interviewing that integrate into your existing apps such as calendars and more, to make interviewing much simpler.
Consider Using Virtual Hiring Events
For a slightly less conventional approach, you and your company can make the most of virtual hiring events and conferences, which offer a great way to reach new potential talent as well as network with other companies in the industry. There are now lots of these events taking place in all kinds of different industries, and they're usually very easy to find and join. Here you'll be able to get to know some candidates directly as well as learn more about current trends and industry insights.
How to Hire and Onboard Your First Remote Developer
“He who controls the spice controls the universe.” That’s the best-known quote from Frank Herbert’s Dune. Spice was the resource that enabled space travel, and as such, the universe couldn’t run without it.
There’s something similar to spice in our world: software. Nothing runs without software. As such, if you own or run a business of any kind, you are inevitably going to have to hire and eventually onboard a remote developer.
The good news is that — as you’ll find out in this article — it’s much easier to hire and onboard a remote developer than it is to control the spice. You don’t need to get high with the natives of a desert planet and lead a revolution against evil space nobility. Doing that would be rad, though.
How To Hire a Remote Developer
Whether it’s your first time hiring and onboarding a remote developer, or you already have several hires under your belt and are looking to sharpen the process, there are some points worth covering.
For the uninitiated, know that hiring a remote developer doesn’t have to be an arcane pursuit. More often than not, the biggest issue is to know where to start.
For the experienced, know that my business is all about remote recruitment, so while you can and should expect some bias, you can also bet that I’ve explored every hiring avenue and possibility.
So, here’s what hiring a remote developer looks like:
1. Choose Where You Will Do Your Remote Hiring
Because more people are hiring than ever and more people are looking for remote jobs than ever, there are dozens of alternatives all around the web. I will characterize the three primary ways you can look for a developer but realistically, know that there are many solutions in-between.
First off, we have talent marketplaces. We usually associate these with freelancers, but nowadays, many of them focus on showcasing people looking for job opportunities. Talent Marketplaces essentially curate jobseeker profiles and surface the selection that better fits your criteria. The level of curation, compulsory paid services, and the how-and-what-you-actually-pay-for differs significantly from platform to platform. The thing these services have going for them is the sheer breadth of candidates on offer. Thousands of people submit their profiles every day.
Talent Marketplaces are an excellent option if you have the time and energy for a grind. Their curation will only get you so far, and you are likely to have to evaluate dozens — if not hundreds — of profiles before deciding on a shortlist. You’ll also have to vet that shortlist yourself for cultural fit and soft skills. Most marketplaces do a decent job with skill vetting, but I would still do it anyway, and I’ll give you a few pointers about how to later in this article.
Next up, recruitment agencies. This is the business I’m in, so I’m not going to dally here, as I would rather you read the article without being put off by the stench of blatant self-promotion. Tim Ferriss often says: “If you have the money to solve a problem, you don’t have a problem.” That’s the recruitment agency game. You pay them a nice chunk of money, and they’ll do the hard lifting for you, often with better results. Not because they are so awesome, but because that’s what they do every day.
A good recruitment agency should give you a shortlist of 3-5 candidates vetted for your particular needs and culture within a couple of weeks. You should also get their commitment that if the person you select doesn’t stick to the job, they’ll try to fill your requirement again for a certain number of times, at no extra cost. Go with a recruitment agency if you are OK with trading money for time and focus.
Finally, there’s your network. The “I know a guy” route can be surprisingly effective, especially if you or your company has a solid social presence. Just posting your job offer publicly won’t cut it, though. It’s much more worthwhile to reach out directly to people you know and respect in the programming field and ask if they know someone. It’s relatively easy for someone to forward your tweet or LI post to someone they only have a passing acquaintance with. That will generate a lot of unfit candidates. On the other hand, when you ask someone if they know somebody, they will think hard about it. No one wants to be the person who sent a dud your way.
Of course, this method is random and very slow. It shines because it is very low-effort and comes with some social vetting built-in. I would use it in addition to one of the previous two, but not by itself.
2. Vet Candidates for Technical Skill
In a perfect world, people wouldn’t lie in their CVs or applications. Hardly any people outright lie, but most people exaggerate their skill. The amount of technical vetting you’ll need to do depends on your hiring platform strategy (see above), but it’s always healthy to do some.
I’ve always felt daunted by this because I’m not a technical person, so I don’t feel I’m in the position to evaluate developer skills properly. What would I look for?
The answer is: look for the story. Read a candidate’s CV as you would read the synopsis for a novel, and see if it makes sense. What did their education look like? How long did they stay at each previous job? What projects do they take credit for? Can you take a look at those projects?
In addition to that, do the unexpected — call their reference checks! Yes, talk to people. Most people find it very hard to embellish or lie on behalf of others in a call. I know you don’t feel like doing it, but set those feelings aside and go for it.
Finally, get a technical buddy to interview you. If you already have some developers in your team, perfect. If not, grab someone you know and trust. Promise them a dinner. If you have no developer friends (really?), you have no choice but to prep. Any recruitment agency or talent marketplace worth their salt will have an extensive collection of articles about “How To Interview X Developer” where you can look up the main technical questions and what kind of answers to expect. I know, it sounds like a huge pain — and it is! But not as painful as all the wasted time and money from hiring someone unfit for the job.
3. Vet Candidates for Remote Work Skill
Let me blow your mind: a great professional might still be a terrible remote worker. It’s sad but true. Working remotely demands a specific set of skills that stand apart from those required for an individual to excel at their profession. The good news is that there are a few markers that you can follow to understand if someone has the R-Factor.
The first marker of an exemplary remote developer is the clarity of their written communication. In emails and messages, do they use concise sentences that nonetheless follow proper grammatical form? Does each sentence have a clear antecedent? In casual conversation at the office, “I need that thing we discussed done by ten.” is acceptable. In remote work, it is not. Lack of specificity in writing kills remote work. Hire people who write sentences that stand on their own and don’t require further clarification. Be unforgiving to anyone who can’t express themselves like that.
Actively judge people based on their internet connection, microphone, and camera setup. If you work remotely, these are the tools of the trade. You wouldn’t want to work with a surgeon who doesn't wear gloves and a mask, so why would you hire someone who looks like they are part of a witness protection program?
Ask them why they are interested in the position. If the main draw of the job is to pursue their digital nomad lifestyle or move back to the town where they met their childhood sweetheart, they are OUT!
Sorry, but you have a business to run, and remote work requires engagement. It demands discipline to get things done. For someone whose primary reason for wanting the job is to fuel their lifestyle choices, that person won’t be engaged. To be clear, it’s fair that that is ONE of their reasons — I’d even consider that healthy. But it can’t be the first reason that pops up. Working from home, a dozen things compete for your attention, and they are often things that you love — your wife, your dog, your PlayStation 5, etc. Your job doesn’t need to beat these things — I’d argue it shouldn’t — but it needs to be competitive, at least.
Finally, check whether they have a plan. A pro remote worker should have a plan for how they are going to manage their work daily. They should have a schedule, a setup, and a strategy. If they stare blankly at you when you ask them about it, or even worse, if they flat out admit they’ll just fit it around their day — run for the hi
What Is an Intranet and How Is It Relevant to Your Organization?
As technology continues to advance, some people may think intranets are a thing of the past, but they are entirely relevant even today.Whether it is a website, a platform, or a tool, in this article, we’ll explain just what an intranet is, as well as how it has evolved, its application in modern-day organizations, and its advantages and disadvantages.
Definition of the Intranet
The definition of an intranet, in simple terms, is a private network within your organization that allows secure communication for you and your employees.
It is used for multiple purposes depending on the structure and objectives. It mainly enables an organization to share information at an internal level. This information is inaccessible to outsiders.
History of the intranets
To understand company intranets, we must have a brief look at its history:
Intranet websites first appeared along with the internet in the 1990s, when they were used in the form of a webpage. It was a single welcome page that contained general information about the company. When the intranet site was first introduced, it was flat, filled with text and hyperlinks, and didn’t offer much in terms of search, sharing, or other capabilities.
In the 2000s, Intranets saw developments as the technology was advancing at a rapid pace. A help desk was introduced that helped in human resource functions. It included features like employee directories and other applications that helped them in day-to-day activities.
By the 2010s, platform integration began as social media advanced. Intranet then became a platform that supported two-way communication or “conversations”.
In recent years, the role of social media in intranets has grown significantly. Many social features have been added. These include mentions, comments, and hashtags. The websites can monitor real-time activities and can gain timely insights as user experience is the central focus.
As a result, employee engagement, collaboration, and communication were significantly improved.
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Difference Between Intranet, Internet, and Extranet
A lot of people assume that the internet, intranet, and extranet are the same, but they are actually three different types of networks. It’s important for those in human resources (HR) to know the differences between them so they can understand the business uses and security implications of each system.
From a technological perspective the intranet, internet, and extranet are very similar, but what sets them apart is who can access them (privacy access) and what they aim to achieve.
An Internet is a network that is available to everyone, while intranets are private networks designed for specific groups of people. An extranet is also a private network but as an extension of an intranet that allows controlled access to authorized external users, such as customers, suppliers, or business partners.
Let’s break down the 3 nets and show some examples:
Intranet:
A company like Google uses an intranet called "MOMA" for internal communications, document sharing, and project management. Only employees can access this network, ensuring that sensitive information remains secure and internal operations run smoothly.
Extranet:
Walmart uses an extranet called "Retail Link" to share inventory and sales data with suppliers. This allows suppliers to manage their products more effectively and respond to demand changes, while Walmart retains control over who can access the data.
Internet:
Amazon's website is a prime example of the Internet. It's a public platform where anyone can browse, purchase products, and access services from anywhere in the world, demonstrating the openness and accessibility that characterize the Internet.
What Are Intranets Used For?
Let’s move towards the functionality and features of intranets. Broadly, the use of intranets can be grouped as follows: Communication, collaboration, information, and business processes. These four purposes will then be tailored for the organization according to its objectives and goals.
The list below shows the most common uses:
Source of connection: Companies are going global and require a smooth flow of information. An intranet will ensure this by connecting all the employees; hence it helps in building a virtual culture.
Access to information: Intranets can be used to access documents, centrally host, and provide information that the employees need urgently and timely.
Employee engagement: Intranets are used for onboarding and allocating tasks. They can also be used to gain insights into employee sentiments. In turn, organizations can respond to their concerns.
Business objectives: Intranets play a leading role in supporting the strategic objectives of an organization. They help in building a virtual culture, employee engagement, and staff retention rates and ensure a smooth flow of communication.
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Popular features of the Intranet
A company’s intranet is considered the base of employee communication. So, you will have to gather the right features to be well-integrated and improve collaboration. Some of the most popular Intranet features are:
Document management
Workflows and forms
Event management
Dynamic widgets
Intuitive search
Group channels
Social tools
Personalized content
Mobile App versions
Integration with cloud-based systems
Advantages and disadvantages of intranet
Intranets can revolutionize internal company communication and streamline operations, but they do come with some challenges. On one side, they offer centralized information access and improved collaboration, and on the other, they may face issues like maintenance costs and user adoption hurdles. Understanding both the benefits of intranet as well as challenges is crucial for making an informed decision.
Advantages of Intranet
Improved Employee Productivity - It will help you keep your employees and their work aligned with the company culture - values, vision, and mission - while also improving information flow. It leads to faster decision-making processes, which might contribute to increased sales. As an owner, you can also collect vital employee feedback that will help your company grow and thrive. It is essential to create an efficient digital workplace, especially considering the growing popularity of remote work.
Easy and Secure Data Storage - It helps you manage all the important data and files, organize them, and store them in one place, which is easily accessible to anyone who needs it. Furthermore, all communications and information exchanges are saved in an intranet, so nothing will get lost. As such, a dedicated intranet can be an excellent alternative to document and content management systems.
Improved Employee Experience - Your HR team will be able to onboard new employees more smoothly, leading to increased employee satisfaction. Easy access to company information, better internal communication and collaboration tools, and improved problem-solving processes will also reduce stress and frustration. It might all contribute to your employees’ loyalty and dedication, and as such, to their productivity.
Additionally, an intranet can be a hopeful tool for recognition and rewards, which are both necessary to keep your encouraged employees feeling happy and satisfied.
You can also go for something called social intranet - software designed to focus on emphasizing social networking.
Disadvantages of Intranet
Maintenance Costs - To make sure that your intranet is working smoothly and is always up to date, you will probably need someone to oversee it. What’s more, intranets usually require specialists who know all the system’s intricacies, so it can’t be just anyone.
Information Overload - Due to digitalization, we are all being bombarded with information every step of the way. Professional life is no exception here. So, if your company already uses a variety of tools you can’t give up, introducing an intranet might only add up to the pile of information your employees need to get through every day.
Security Risks - Even though an intranet is a secure private network, a hacker can use social engineering tactics to get inside, especially if your dedicated solution works on old-school platforms and systems. That’s why it’s vital to have an intranet designed to your preferences, needs, and possible risks.
Why Intranets are the heart of the digital workplace
Intranets have evolved and proved to adapt according to the demands of an organization. Their capability to turn a workplace into a virtual culture makes them the heart of the digital workplace. It is crucial to consider the potential that it holds and the role it plays in helping the organization in reaching its objectives.
Traditional intranets with outdated features are of no use to an organization and are becoming obsolete. Modern intranets act as gateways to modern organizations with virtual cultures. So, it is vital to keep them updated and upgraded. Modern features should be added to enhance employee experience, workplace collaboration, and ROI.
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Conclusion
The intranet is an important tool for businesses and organizations to improve team productivity, collaboration, and communication within their internal network. Understanding what is intranet and how can intranet benefit your company can help you make informed decisions about implementing or improving your intranet solution. Whether you have an established intranet or are considering implementing one, it's important to regularly review and update it to ensure it remains an effective tool for your team.
About Author:Christopher Mansfield is a content writer at Perfect Essay. He creates, edits, and manages the production of digital and print content that is consistent with the organization’s brand, style, and tone. Christopher works closely with the internal marketing team to ensure timely delivery of content via various marketing channels and mediums. He also develops and maintains an editorial calendar. He contributes to the webinar program to further thought leadership campaigns for different market segments.
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FAQ
Frequently Asked Questions
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Can an intranet function without the Internet?
Yes, an intranet can function without the Internet, as long as all the users (and the server) are on the local network. It operates within a closed network, allowing employees to access internal resources, communicate, and collaborate without needing an external internet connection. However, internet access may be required for certain updates or external integrations.
When is the intranet better than the Internet?
For internal use, intranets are better than the Internet because they offer enhanced security, tailored content, and increased productivity. A secure system offers tools and information that are relevant to an organization and reduces distractions by limiting access to external content.
How can an intranet be customized for different departments?
An intranet can be tailored with tools, resources, and interfaces that are relevant to each department, making sure that all teams have access to important information.
What are the costs associated with implementing an intranet?
The cost of an intranet can vary depending on its size and complexity, including software licensing, customizations, maintenance, and training.
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5 Must-Know Remote Drivers of Employee Engagement
Employee engagement is never easy. Throw in the pandemic fuelled stress to the mix, and the whole process becomes even more complex. That is why any good HR professional or leader should be able to do the one thing that will make the process of engaging their remote workforce seem doable- understand the remote drivers of employee engagement.
In layman’s terms, employee engagement is defined as a sense of loyalty, dedication, and an emotional connection to one's place of work. The more engaged an employee is, the more likely it is that they will enhance their performance and go above and beyond to do good work.
Engagement itself can be divided into four levels:
Highly Engaged: These employees are strong supporters of the company and believe they have a stake in its success.
Moderate Engaged: These employees enjoy their work, but something prevents them from going above and beyond.
Somewhat Disengaged: These employees are dissatisfied, but they will continue working. However, they show no sense of belonging or loyalty.
Disengaged: These employees are dissatisfied, will act out, complain, and provide negative feedback about the company.
Despite its qualitative nature, employee engagement is now universally recognized as an essential component of retaining top talent and achieving higher performance. However, there are a variety of factors that influence an employee's sense of engagement. These factors are not constant and can shift over time. We refer to these factors as the "drivers of employee engagement."
The previous year has forever changed the way we connect and work, but one thing remains constant: leaders want to win the talent war and keep their remote workforce happy and satisfied.In this article, I’ll be attempting to explore the various top remote drivers of employee engagement that can elevate the employee experience while ensuring that the performance and productivity levels are optimized too.
5 Crucial Drivers Of Employee Engagement In 2021 And Beyond
1. Digital Transformation
In a study conducted by the Harvard Business Review, more than 66 percent of CEOs said they expect their companies to change their business model in the next three years, with 62 percent stating they have management initiatives or transformation programs underway to make their business more digital.
And when we talk about most business processes going digital, your employee engagement strategy should not be left behind.
But here’s the thing. The new digital-savvy workers are looking for more than just a paycheck. For these new workers, the need to get appreciated for their work is pretty high on their checklist, with 79 percent of Gen Z and Millennial employees equating an increase in rewards and recognition to being more loyal to their employers.
An excellent employee engagement software or platform will provide low-cost pricing, a streamlined user experience, and easy accessibility, making it exceedingly simple to engage remote team members. This not only guarantees that you don't skip out on making your remote employees feel happy and valued, but it also serves as a great employee retention strategy.
2. Company Culture
Culture doesn’t only eat strategy for breakfast. It does much more than that.
The culture of a company is the first to experience the effects of any big change. Particularly now that most of us work from home, company culture lines have blurred, compromising the very foundation of the company's values and mission. This was evident in 2020, with worldwide rallies for greater DEI focus and high-profile culture crises such as those at Uber.
It’s not surprising to know why culture is one of the top drivers of employee engagement. In a BCG study of 40 digital transformations, companies focused on culture were 5x more likely to achieve breakthrough performance than companies that neglected culture.
The culture and work environment determine a workforce’s ability to create genuine positive relationships, do meaningful work, bring about change, and feel mentally and physically safe. And that includes the remote work environment too.
Just because you have to give up your daily workplace rituals and face-to-face interactions don’t mean the company culture is doomed. It simply implies that companies must focus on redefining values and processes and understanding how external factors (such as the lockdown) influence employees' day-to-day work lives.
3. Workers Prefer Flexible Work
It comes as no surprise that people love remote work. After ages of demanding a better work-life balance, the unexpected shift in 2020 has made people realize that working from home can be as effective as working from the office.
According to a survey conducted:
About 83 percent of workers, who either work remotely or on-site, agree that an opportunity to work remotely makes them happier, resulting in a higher job satisfaction quotient. 74 percent of employees agree that they are less likely to leave their companies if they are given an option to work remotely.
And, honestly, it comes as no surprise that people actually like the more flexible work options. Before 2020,
Thus, engaging employees in 2021 and beyond can be as easy as offering remote work options for the near future. A lot of corporate giants, such as LinkedIn and Twitter, have already divulged into this route by offering permanent work-from-home options to their entire workforce.
4. Great Managers And Leaders
The manager's impact on employee engagement can be substantial. The question is whether the influence will be beneficial or negative.
Most times, it is not the company they work at but the boss they work under, which impacts engagement level. There have also been multiple online discussions in which employees have stated that they would rather work for a terrible company with a fantastic manager than a good company with a bad manager.
According to an extensive Gallup survey, 75 percent of workers who voluntarily left their jobs did so because of their bosses and not the position itself.
But what’s more concerning is that this situation has further escalated since the whole world went into lockdown. Micromanagers and lousy bosses can be the final nail in the coffin for a workforce already grappling with the work shift, balancing work and home, potential layoffs, and pandemic-induced worry.
People want their leaders and employers to be empathic and to work towards developing healthy and positive relationships with them. In fact, A Deloitte study found out that 44 percent of respondents stated that they would want to have regular and purposeful check-ins with leaders who sincerely care to know how their employees are doing.
As a result, it's critical to train management staff on how to deal with remote employees in a better way. The training should focus on how to choose the right type of leadership style that bridges the gap between management and employees.
5. Wellbeing
Currently, health, wellness, and safety are essential aspects in designing the ideal employee experience. No matter what industry you're in, you can't afford to ignore the role of employee wellness in driving engagement.
According to Gallup’s research, engagement and wellbeing are reciprocal, i.e., each influences the future state of the other. Furthermore, according to a Deloitte report, individual employees regard well-being as a high-level priority of workplace transformation. But strangely enough, employee wellness is near the bottom of the priority list for executives. So, despite the fact that well-being is a top driver of remote employee engagement, leaders aren't putting as much effort into improving it as they could.
Simply put, remote employee engagement will only be possible in 2021 if leaders start introducing new policies that prioritize employee health. It can be through a robust corporate wellness plan, new healthcare insurance, or even much-neededbenefits of employee wellness programs such as a mental health day off (just like LinkedIn did!), period leaves, Covid-19 support, and more.
People feel satisfied and do meaningful work when they are psychologically secure, happy, and physically well. As a result, leaders should start to see employee health and well-being as a fundamental organizational core value that needs to be prioritized.
Takeaway
A Deloitte report addressed that while 90 percent of executives understand the value of employee engagement, fewer than 50 percent understand how to address this issue.
Furthermore, leaders have never experienced a transformation like this before. This decade is witnessing a global multi-generational shift, which is being accompanied by digitalization. Any outdated employee engagement approach will fail unless leaders recognize the new workforce's demands and drivers of employee engagement.
As a result, it is high time for modern executives and HR experts to look for more advanced and digitalized solutions to solve their employee engagement challenges.
About Author:
Anjan Pathak is the Co-Founder CTO of Vantage Circle, a cloud-based employee engagement platform, and Vantage Fit, an all-in-one corporate wellness platform. He is an HR technology enthusiast, very passionate about employee wellness, and actively participates in corporate culture growth. He is an avid reader and likes to be updated on the latest know-how of Human Resources.
4 Ways Your Business Can Help Employees Requesting A Hybrid Work Schedule
Even as things start getting back to normal post-COVID, many employees don’t want to return to the office full time. Working from home offers a number of benefits, including more flexibility, less time and money spent on commuting, and a better work-life balance. And while there are some occasions where face-to-face interactions are beneficial, most businesses can work just as well if their team is working remotely at least some of the time.
If your employees are asking for a hybrid way of working, with time split between working at home and in the office, these are some of the ways you can support them.
Why offer hybrid working?
Although millions of people were forced to abruptly switch to remote working during the pandemic, most have adapted well to the change. In most businesses, remote teams have been just as productive if not more so when they’ve been away from the office. And working from home offers a number of benefits that are really important to employees — it offers more flexibility, less time and money spent on commuting, and a better work-life balance.
However, there are occasions such as some meetings and training sessions where face-to-face interactions will work better. And some employees want to work in the office at least some of the time to connect with the rest of the team and benefit from ad hoc conversations and ideas that might get bounced around in the workplace.
Hybrid work models offer the best of both worlds — employees that feel more productive at home or need more flexibility can work remotely most of the time. But you can also offer office spaces for team meetings and any employees that enjoy working in the office. It also means that your business can save money on a large office space that accommodates all of your team members every day, and you can increase employee satisfaction.
How to help employees requesting hybrid working
Making the switch to a hybrid working schedule will take some adjustment for businesses and employees, but these are a few ways that you can make the transition easier.
Clear expectations
It’s important to be completely clear about expectations when your employees are requesting a hybrid work arrangement. If it’s something that you can accommodate, you need to create a remote working policy that clarifies everything about when, where, and how your team should be working. This should include:
Any core working hours and number of hours per day/week
Expectations about when staff need to come into the office
How you’re scheduling in remote workers and in-office workers
How and when do staff need to book office space if you’re hot-desking
Security precautions for employees working remotely and traveling with equipment
Sickness and time-off procedures
Make sure your hybrid working policy is somewhere that everyone can access when they need to and covers everything that your employees expect it to.
Create a productive workspace
As a business, you need to ensure that your employees have a productive work environment both in the office and when they’re at home.
You may have to adapt your office space to meet the needs of your hybrid staff. For example, if they primarily come in for meetings and workshops then you need suitable spaces that won’t disturb the rest of your team. Depending on your teams, you may need quieter areas with individual desks where people can focus on work and some more collaborative space for people to work on projects together.
Home office spaces require as much investment and planning as the company office. So if your staff is requesting hybrid working then help them to set up a suitable space.
Provide all the equipment that they’ll need to do their work, and offer them support with bigger items like a suitable chair and a desk. Furniturebox, for instance, has plenty of affordable office furniture options, and you can also help them with finishing touches like some prints for the wall from somewhere like Desenio or a houseplant to make their office space feel more productive.
Focus on communication and collaboration
Hybrid work environments are only effective if you have the right tools and procedures in place to ensure clear communication and easy collaboration between remote and in-office workers. It needs to be easy for your team to be working at home one day and heading into the office the next and able to pick up where they left off.
There are plenty of tools and software that can help with hybrid working:
Cloud storage like Google Drive so that documents and files are accessible from anywhere
Instant messaging tools like Slack and video conferencing so that you team can keep in touch
Project management software to keep track of everyone’s workload and progress
Time tracking software to monitor how long different things take, particularly when your teamwork from home.
Set out procedures for using each system so that everyone is on the same page and they improve the way you work.
Look after employee wellbeing
If your team is distributed between home and the office, then it can be hard to tell when employees are struggling or disengaged and it can also impact company culture. So it’s important that employee wellbeing is a priority in your business.
Arrange regular check-ins with all of your employees such as a monthly one-to-one meeting. This shouldn’t be purely work-focused, but also a chance for you to catch up with them and understand how they are doing.
Put together some resources and support for hybrid working. For example, best practices for staying healthy while remote working, guidance on ensuring work-life balance, and who to reach out to if your employees need help.
You should also rethink your benefits to ensure that they’re appropriate for hybrid working — offer a flexible gym membership wherever your team is based and other benefits that are going to be valuable to employees who aren’t in the office full time. If you’re having fewer company-wide social events then arrange smaller ones in local areas.
Hybrid work options can be hugely beneficial to your business and your employees. But you need to have the right procedures and guidelines in place to ensure that you’re supporting your employees through the transition to hybrid working and going forward.
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
How to Be the Top and Effective Employee Manager in Remote Job
Other than the COVID-19 pandemic which pushed most businesses to begin work from home programs, remote jobs are becoming more popular for several reasons. For example, they can provide you with a better work-life balance by allowing you to limit social interactions.
This means that you will have more time for work arrangements and other important things like family or hobbies. In this blog post, we'll discuss how to take advantage of all these benefits and become the top remote job manager.
What is the Lure of working remotely and the Drawbacks that may come with it?
Irrespective of the time zones, remote jobs present a variety of benefits in comparison to their traditional counterparts. This partly explains why remote work or telecommuting has become so popular.
The main benefit that many people enjoy with this type of job, especially working moms, is the better work-life balance they get by not having to go into an office every day and face lots of distractions like coworkers stopping by your desk for quick chatty conversations.
You can also leverage powerful collaborative tools like WorKmates in managing remote employees to maintain relationships with other employees working from home more easily. Managing remote workers also allows you the opportunity to spend time on things other than just work can lead to a better work-life balance (for example, you can exercise or have time for family).
The Drawbacks: Since remote jobs are becoming more popular and people are able to find them easier than ever before, it's harder to stand out. You need an edge to be seen as the best candidate if you shift to remote work.
This may mean having a specialized skill set for managing remote teams, that is difficult for other candidates or working on very specific projects with high visibility. There could also be concerns about not feeling like part of an office culture because you're not there every day.
How can you Balance your Work-Life with other Aspects of your Life?
This is a very difficult question. There are different types of work-life balance, such as personal vs. professional and individual vs. family.
These two examples show that there's no perfect solution. You have to find what works best for you in terms of balancing time with other aspects of your life.
For one example, if your goal is more about finding the right balance between time spent at home versus time spent on work tasks or on any of your team meetings; then it may be helpful to create an "at home" schedule or chart where you designate certain hours for working from home so that you're able to stay connected with your partner while still getting things done. This way, when they come over during lunchtime, like always, they won't feel neglected because they know you're there.
If you also have other commitments like assignments that make it slightly difficult on the tasks at hand, you may want to hire a professional paper writer to help with some of those tasks. For another example, if your goal is to find the right balance between professional time and family time; then it may be helpful to schedule monthly blocks of workdays that are solely for working while also scheduling weekly blocks where you have planned vacation days or a long weekend trip with your partner. This way, when you come home from being away for so much work-time, like always, they won't feel neglected because they'll see how happy all the rest of the time was every day.
Tip: It's important to remember that these solutions for managing a remote workforce will vary depending on what type of person you are. Figure out which one works best for YOU in terms of balancing personal vs. professional needs and individual vs. family needs.
If you can't think of anything, go back to your career goals and ask yourself what type of work-life balance do you need? Take time each day for things like exercise or hobbies so that when you are working at home, it's not just all work. It'll help with the overall satisfaction level.
Tips for Managers on how to be an Effective Employee Manager in Remote Jobs
To effectively manage remote teams, the most effective managers are ones that know how to motivate the individuals on their team. This can be done in various ways, such as understanding different personality types.
This way, they know when it's best to reward the juniors based on their unique needs or learn what motivates people differently and provide them with tasks that will suit those needs. Many find this easy because instead of having one bad day for every six good days, you'll have five good days for every one bad day.
To be an effective remote employee manager, it would also help if you have a plan for when things do go wrong. It's just like on the road.
If there are no emergency lanes, then what happens when you break down? That means that it's important to create an exit strategy and know-how long various tasks will take so you don't end up working around the clock in your office building or home.
If this does happen, though, try not to work too late as well because being productive during longer hours can be difficult. It'll help with the overall satisfaction level.
It is also important that you trust your team just as you’d trust your dissertation writers U.K for exemplary work. This is important because you will rarely know everything that there is to know about the given task. Therefore you must trust your team members with the tasks at hand and give them the freedom to do what they believe best.
Finally, be sure to define the rules of engagement. This is essential because your team members will respect you if you are able to set the expectations and clear rules of engagement.
You need to define how your employees will know what they are supposed to achieve, when a work is done well or not without the normal face-to-face interaction. You can do this through video conferencing or making phone calls to the relevant parties. And by ensuring that all parties are happy with it, you will earn the respect and trust of your team members.
Final Word
People are different, so it's important to know what you need to be the best manager of your remote team. From video calls to using the relevant collaborative tools, the key is to figure out which one works for you.
About Author: Aziz Nicleson is a journalist with 4 years experience working in London magazine "Shopbuy." He has also worked at reputable essay writing agencies like EssayMama, NinjaEssay, and rushessay.com where his roles involved managing editing essays. Aziz have also been playing professional mini-tennis for several years. His novel, titled “His heart” competes on the same level as some of the world's best literature.
Job Applicants Want Remote Work Than Ever Before
Survey Shows Job Applicants Desperately Want Remote Work
A survey by GoodHire raises questions about the future of recruitment and human resources. The COVID-19 pandemic understandably plays a part in the findings. The pandemic has given workers a taste of remote work and the perks that come with it. The survey reveals interesting insights that recruiters and directors can use in future planning and potential restructuring. GoodHire surveyed 3,500 American workers, so these findings are significant.
The Changing Views of Workers
The survey found that the views of workers regarding office work are changing. Just under 70% of respondents stated that they'd choose a remote working position over an in-office one. The respondents also believed that most people in the US now prefer remote working. This is understandable when you consider that 60% of those surveyed said they'd move to a different city to take up a remote working position.
Employee Views on COVID-19 Workplace Safety
COVID-19 will be with us for some time. It will not go away soon, and we must adjust to living alongside it for the foreseeable future. Although vaccinations are becoming increasingly available and overall deaths from the virus are reducing, safety is still a priority. Remote working is evidently safer than working in an office environment. Therefore, it's easy to see why workers may be reluctant to return to a more "traditional" working environment.
More than half of the survey respondents said they had safety concerns over returning to the workplace. Eighty-four percent said they wanted efforts regarding COVID-19 safety to increase. This includes wanting workers to wear masks in the office, all employees to have proof of vaccination before returning, and reducing the number of people in the office at one time. Even with these precautions in place, working remotely is still significantly safer.
Life After COVID-19
Although COVID-19 isn't going anywhere soon, there will come a time where we consider the virus to be much less of a threat. However, it's important to remember that the safety benefits of remote work regarding COVID-19 aren't the only reason people prefer working away from the office. We have given workers freedom that many haven't experienced before. They have had autonomy and the perks that come with working from home.
Many people want to continue remote work when the pandemic is "over." The GoodHire survey found that 85% of job seekers prefer vacancies with flexible and remote working options. It's clear that the pandemic has shifted views and working habits, and it is likely that many job seekers will look only for remote options in the future.
Understanding the Desire to Work Remotely
It's important to understand the desire many people have to work remotely and the lack of desire to spend more time in the office. This working style for remote employees is very new to many people and gives them a greater sense of control and freedom over their work. Commuting costs workers a considerable amount of time and money; with remote work, they eradicate this.
Some workers may feel more comfortable working remotely, especially if they suffer from mental health problems. Childcare can be a huge issue for many parents; working remotely can help with this. Similarly, some people may have felt they could not have a pet in the past because of the time they spent outside of the house.
Recruiters will need to consider why workers have a desire to work from home. They may also need to make changes to accommodate this. The findings from the GoodHire survey illustrate a strong desire to work remotely from the majority of respondents.
The Payoff for Remote Work
The desire to work remotely is so strong that employees will sacrifice to get it. Over 60% of workers in the survey said they'd take a pay cut to have the option to work remotely. Some workers even said they'd happily cut their pay in half if it meant they didn't have to return to the office again. However, most respondents stated that a 10% pay cut would be worth it if it meant they could work remotely.
Money isn't the only thing that workers will sacrifice for remote work either. Employee benefits were another thing that workers would happily say goodbye to if it meant they could work from home. Seventy percent of people said they'd give up their employee benefits to work remotely. This included paid time off, leisure memberships, 401K plans, and health insurance.
The pandemic has given many employees working remotely a taste of freedom that they'd literally pay for. This is something that needs to be considered by employers as they strive to provide better job satisfaction.
Potential Impact on Employers
The findings provide crucial information for employers. Attitudes are changing fast, and if recruiters don't make changes quickly enough, there could be consequences. In fact, the survey found that nearly 75% of workers would quit their jobs if their employer forced them to return to the office full-time. This statistic, combined with others found in the survey, shows how much remote working means to employees.
If employers cannot respect the voice of their workers, they may lose them. Recruiters planning to phase out working remotely are at risk of losing top talent. Workers now expect flexible options and will happily move to companies that provide these.
Consider the information about how much employees would sacrifice to have a remote role. The survey highlights the need to take seriously the opinions of workers regarding flexible working arrangements.
Employer Changes Benefits for Employers
Changing working arrangements can seem like an intimidating prospect, but it can come with many benefits for employers. Switching to a group of remote workers can save considerable expense. As the survey showed, employees are happy to sacrifice a percentage of their pay or employee perks just to be given the option to work remotely. This alone means less expense, as does having fewer workers in the office. Some companies may even be able to downsize their offices and cut expenses by doing so. You may even slash operating costs and overhead, including utility bills.
It's crucial to remember that a happier full-time workforce means a more productive workforce. It also may mean a lower employee turnover and a better reputation for your company. Competitors will likely offer flexible working options in the future, and more technology like video calling, so taking the opportunity as soon as possible can avoid them getting ahead.
Looking Ahead
The findings from the GoodHire survey are significant and show hybrid work is hugely important. Simply ignoring these may mean that recruiters find themselves in situations where they are losing top talent or struggling to find applicants for positions. The pandemic has shifted how we think about work and the new-found hybrid work, and while most employers prefer an office-based work environment, most employees do not. Listening to employees is key to growth and continued success. It is time for recruiters to reassess the remote working options available in their workplace and make changes to improve job satisfaction among employees.
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
10 Simple Recruitment Tips to Hire Talented Professionals
Whether you are hiring a technical developer or a floor manager possessing great communication skills for your organization, it's always a huge challenge to recruit the right fit for the job.
On top of it, when you have a large talent pool ahead of you, weeding a competent person is nothing less than searching for a needle in the haystack. Therefore, in a survey, 2,300 HR professionals admitted that recruitment is their number one challenge.
However, finding the right worker in between remote work culture and skill gap issues is hard, but not impossible. You see, recruiters, if you follow the systematic recruitment process today, you can effortlessly hire the best-talented professionals for your team.
In this post, you'll get to know the top 10 tips to simplify your recruitment process in a breeze. So, let's get started.
Tip #1. Focus on referrals
Not many recruiters know that their employees are the best sources to acquire job applicants. In fact, 82% of employers ranked employee referrals as the perfect way to generate leads on new candidates.
To get employee referrals, you have to encourage your employees to refer their trusted candidates for a new job opening. For that, recruiters and employees have to build a proper employee referral program based on:
Company's long-term and short-term recruitment goals
Create an outline to participate in the referral program like rewards, duration, ideal candidates persona, and other relevant details
Regularly communicate with employees who have participated in the referral program
Monitor progress of the referral program, etc.
Tip #2. Personalize your recruitment process
Today, 35% of the American workforce are millennials—a generation driven by personal experience. So, if you wish to onboard creative and enthusiastic millennials to your team, you have to personalize your recruitment process.
Creating a personalized recruitment process isn't that tough; you just have to practice the following things:
Share a detailed job description, including information about the company, its culture, job role, etc.
Hiring managers should send personalized emails to potential candidates
Interact with candidates throughout the recruitment process and keep them informed about every new development
Tip #3. The competitive and transparent remuneration structure
Foremost, offer the competitive industry package to the candidates. Secondly, share remuneration details in-depth, in fact, include salary and other perks information within the job description.
If you are clear about the remuneration structure, in the beginning, people who aren't alright with your pay structure won't apply for the job. This, in return, will reduce your applicants' list, and you can quickly find a suitable employee.
Tip #4. Write an exciting job description
Your job description is an outreach message that tells potential candidates about a new job opening in your company. Since 54% of job seekers look for jobs online today, you have to post a job description online in a way that can excite people to take action. Those monotonous newspaper job ads won't work today.
If a job description is written correctly, a boring job can be turned into something adventurous. Using these steps, you can convert a plain plumbing job into an exciting CIA level job
Make a profile of your ideal job applicants
Optimize the job title with catchy and SEO keywords
Talk about your company and its achievements
Share some of the job benefits
Write job requirements in a clear and concise manner
Use power verbs to describe the job responsibilities
Tip #5. Build a good offboarding experience
This might be a completely opposite approach, but it will offer you some long-term benefits. When you part with your employees on a good note, there's a high chance they might come back in the future to work for you. Plus, your ex-employees can leave a good review of your employer brand that will help attract the new talent your way.
So, try to simplify the offboarding process for your employees, especially today, when employees are already struggling due to the pandemic.
Tip #6. Adopt adequate technical resources
Remote work environments have brought many new changes in the workplaces. However, virtual hiring is the new system with which many companies and candidates are already struggling.
Therefore, you should first adopt all the essential tools that can smoothen the recruitment and onboarding process for potential candidates before inviting them to apply for a job role. For seamless virtual interviews, screening, and testing, you can opt for different tools like GapJumpers, Textio, ZipRecruiter, Wayup, and many more.
Tip #7. Build a talent pool
Every time you post a job opening online, you must receive plenty of great applications through job referrals and other mediums. But, unfortunately, you can only hire a limited number of candidates at a time.
However, you should keep details of all the other potential applicants in your database. This way, whenever you are on a talent search in the future, you don't have to go through the entire process of posting, interviewing, and testing candidates. Instead, you can simply go to your talent database and recruit the right person.
To practice this method, you should stay engaged with the potential candidates via random emails, calls, or social media. This will show applicants that you are interested in them and will surely consider them in the future.
Tip #8. Solid social media presence
You won't believe it, but around 79% of job seekers use social media in their job hunting. Today, almost every applicant goes on social media to check the company's profile and online reputation before applying for the job.
Here if your company doesn't have a solid social media presence, it will not motivate candidates to apply for the job in your organization. Additionally, if you have vast online community support, you can easily find the relevant job applicants on your social media pages rather than searching on various platforms.
Tip #9. Involve with a campus recruitment program
If you are unable to find the right person for the job, you can nourish youth to meet your recruitment requirements. In addition, you can join hands with the top colleges and universities to help you produce the talent that you need.
In 2020, only in the US, the college recruitment market size was $119.4 billion, which is amazing. Campus recruitment is also popular among the Fortune 500 companies like Microsoft, IBM, Amazon, and others.
For a good campus recruitment system, you have to first partner with the right educational institutions and then stay involved in the selected candidates' entire academic journey. This way, you can motivate students to learn the skills suiting your job requirements.
Tip #10. Hire professional recruiters
Not every company hires professional recruiters to boost their recruitment process, which is a wrong practice. For an employer, it is impossible to stay involved in the whole recruitment program while managing another hundred business operations. On top of all, the virtual recruitment structure is different than the traditional recruitment approach.
Therefore, based on your organization's size and recruitment needs, you should appoint a professional recruiter to undertake all hiring strategies. A dedicated recruiter can help you to build your online employer brand, streamline employee referral programs and all other recruitment-related operations in no time.
Parting Thoughts
If you have a great task force, you can provide a better experience to your customers and improve your business growth simultaneously. In short, a good hire can boost your business profit, and a bad one can derail it.
So, you should follow all the simple and easy tips to hire the right employees who can grow your company beyond limits. Then, once you restructure your recruitment process using the 10 awesome tips, don't forget to share your experience with us.
About Author: Sonakshi Paliwal is an associate at GreenThumbs - an HR firm. She has a background in Business and Psychology. In her free time, you can find her reading a book or watching a documentary.
15 Employee Engagement Ideas to Get Your Team Invested
When done right, employee engagement results in each member of a company giving their best. They’re better at collaborating with the rest of their team—both on a personal level and when completing their job-related tasks—and are committed to company-wide success.
If engagement at your company is lacking, there are a lot of ways an uninspired workforce can be felt across a company and create a dramatic ripple effect. The key to turning this around is a commitment to improving your company culture from the inside out.
So let’s get familiar with what employee engagement is and why you shouldn’t overlook it. Plus, we’ll offer our employee engagement ideas, which have been tested at organizations of all sizes and in a variety of industries.
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What Is Employee Engagement?
Employee engagement refers to the level of enthusiasm and commitment an employee feels towards their job and the organization. It encompasses how invested employees are in their roles and their willingness to go above and beyond to contribute to the company's success.
Engagement is, at its core, about company culture. The workplace should be a place where employees are generally happy, as they spend a lot of their time there.
The Best Employee Engagement Ideas
1. Compensate Competitively
People like to feel acknowledged for their hard work. And although salary is important, it’s not all they want. Be sure you’re staying on top in areas such as healthcare offerings, retirement plans, and generous PTO.
2. Establish a Rewards System
Whether it’s marketing, productivity, or engagement, there are a few things that wouldn’t benefit from the implementation of a gamified system.
Start by setting clear, measurable goals that align with company objectives, and then create engaging challenges or milestones around these goals. This system could involve earning points for hitting targets, completing tasks, or demonstrating company values, which can then be exchanged for various rewards such as extra vacation days, gift cards, or public recognition.
For example, employees might earn "innovation points" for contributing unique ideas, which are displayed on a digital leaderboard and lead to quarterly prizes for top performers, fostering a fun and competitive atmosphere that motivates everyone to engage more deeply with their work.
You can make this process even easier by implementing employee recognition software.
3. Offer Training and Career Advancement
Employees don’t want to stay in one position forever; they want to grow. That doesn’t mean that you need to prepare them to leave the company for greener pastures—instead, aim to make your company the greenest pasture out there.
Make sure every employee knows that promotions are not only possible but expected, given good work. Thus, you will find that training will be much appreciated. You can send them to conferences and workshops, assign them recommended readings, or provide them with company-branded how-to demo videos if they are working remotely.
4. Encourage Autonomy, Not Micromanagement
No one likes to feel that they are being micromanaged. Yes, employees should be held accountable, but they want to know that you hired them because you trust in their abilities to do their job. Give them direction, set deadlines, and then set them free to get the job done effectively.
You can of course, as a leader, guide them along the way if you notice that something they’re doing could be done more efficiently, but make sure you are not checking up on them at all hours of the day. Use your check-ins sparingly and they’ll be more likely to see them as help than feel a hint of dread.
5. Offer Remote Work Options
It may seem counterintuitive to let employees work from outside the office to boost their engagement, but negative office environments can cause work anxiety and thus hinder employee engagement.
In addition to relieving the stress of your employees, offering remote working arrangements will also help you stay competitive. This could look like allowing employees to work from home certain days of the week, setting up satellite offices, or even offering fully remote positions where team members can work from anywhere with internet access.
6. Encourage Personal Projects
One of the top things employees look for in a workplace is one that fosters a healthy work-life balance. Encourage them to have a life outside of work.
Do they want to hone a skill that is not directly related to their day job? Great, feel free to help them out if you know of resources you can suggest. Cheer them on. Show up for them however you can.
Managers and their subordinates should be able to talk about personal endeavors. If coworkers can share more and help each other out when it comes to their hobbies, they will be happier all around and learn to build each other up.
7. Facilitate Communication and Encouragement
Teams that like and appreciate each other work together best. Push for your employees to get to know each other and treat one another as respected individuals.
Plus, with the help of good engagement software, they can have a platform to give shout-outs and praise to their fellow staff. It shows each member of the workforce that the other members of the team truly believe in them and are taking note of their accomplishments.
8. Make Onboarding a Breeze for All
No one likes coming into a new job and filling out a ton of paperwork. Nor do you need it to be the first thing a new employee thinks about upon walking through the door on their first day—you want them to be excited about the orientation process and focused on the job they were hired to do.
The right software will enable smooth transitions for new hires rather than present a bit of a turnoff, as it may have been in the past. Getting the correct forms filled out and catching them up to speed does not have to be a dreaded task when everything is available virtually in one easily accessible place.
Today, it is more than possible to find an onboarding system that is a great experience for already busy HR staff and anxious new employees alike. With the latest technology, you can be sure they’ll feel welcomed rather than overwhelmed.
9. Welcome Employee Feedback
You want your organization to have integrity and transparency. This is not to say that you should toss out your corporate hierarchy framework. While most decisions should continue to come from the top, your employees need to feel that their voice is valued.
Invite feedback from all team members—yes, even from interns. Everyone should understand they deserve to have their opinions heard. They are more likely to be engaged and enthusiastically interact with their team if they feel they have a voice—and that you’re listening.
You do not have to accept every suggestion, but if an employee brings a concern to your attention or an idea of how to improve any area of your business, hear them out. Thank them for their contribution and see to it that it is at least considered.
10. Hold Contests and Have Themed Office Days
Who said work can’t be fun? Keep things interesting by, when appropriate, holding little games or themed days at the office.
Try a game night (or lunch). Whether it’s trivia, Pictionary, or even sports, having employees engage in friendly contests is always a good way to get the creative juices flowing and build relationships within the company.
Relay race obstacle courses, escape rooms, board games, card games, VR, you name it. As long as it’s something fun, cooperative, and takes away the stress of work then it’s a suitable candidate for game night.
Themed days can be aligned with major holidays such as a cook-off for Thanksgiving, costumes for Halloween, or a Secret Santa gift exchange for Christmas. And don’t forget about birthdays, as they’re easy to celebrate but just as easy to miss if you’re not keeping track.
11. Take Employees Out to Lunch
Going out to lunch with all the employees in your office provides a great opportunity to get to know everyone better. Plus, it gives them the opportunity to open up to you about any problems they may be facing.
Most veteran HR managers would agree that they’ve had better luck catching problems early when they already have a rapport with the employees at their company. It also helps you gather invaluable feedback about how the employees would want the company to run, what changes would make their jobs easier, and even any operational inefficiencies.
In addition to these small outings, you could also organize company-wide lunches every quarter so that everyone has the chance to build a stronger relationship both with their coworkers and the company as a whole. This reminds them that they’re part of something big and worthwhile.
12. Volunteer as a Company
Many enterprises make giving back to the community a priority. Don’t just give money, though, as things can easily be made more personal than that. One poll found that a staggering 68% of employees would take a job with a company that values volunteer work over one that does not make time for it.
We’re also seeing that corporate social responsibility (CSR) ranks highest among millennials. Cone Communications reports that up to two-thirds of young professionals said they wouldn’t even consider working for a company that does not prioritize this. Not to mention, it’s great for team building.
Encourage your staff to volunteer together instead of simply giving them time off to do their own individual community service. And don’t be afraid to change it up—if you don’t have a set organization to which you prefer to donate, you can even have employees vote on which charity or nonprofit they’d like to help each year.
13. Have Snacks in the Office
Employees are more likely to engage with their work if they have access to extra benefits, particularly yummy snacks. You don’t have to spend a fortune on professional catering or bog your employees down with junk food.
There are quite a few nutritious snacks that you can offer such as avocados, dark chocolate, or red grapes. These will keep your employees both happy and healthy. It even serves as an extra incentive to join when headhunting talent. And there are plenty of food ordering solutions available worldwide to make things even easier.
14. Review Regularly to Gauge Happiness
Employees who regularly get to use their strengths, skills, and abilities were found to be as much as six times more likely to be engaged at work—and 8% more productive, according to research from Gallup.
Hold regular reviews with the aim of not only gauging their performance but also checking in on their overall well-being. If they’re not showing the growth their managers were expecting, there could be an underlying reason for that.
Make sure these assessments are a two-way street—don’t just talk at them, rather, give them a chance to explain their side. Ask them what their goals are, what you or their supervisors could be doing better as leaders, and what would improve their outlook on the job.
Get them to understand that you take change seriously and that if something can be identified that will help them do better, you will do your best to make that a reality for them. In the end, this should end up proving to be a solution, both for them and for the company as a whole.
15. Meet In and Outside of the Office
With all the tools we have in this digital era, it doesn’t matter if your team is distributed across the globe or sitting across a section of cubicles from one another, there is a way for them not only to get along but genuinely like each other.
Make sure to hold meetings regularly so that everyone is on the same page. Employees should see this as an opportunity to collaborate and ask for help. When people come together to share ideas, fewer potentially great ideas will escape the organization. Some of the greatest innovations started from joint efforts.
If people are remote, have them call or video into a conference. Even if the team is all situated at a physical office location, don’t skip this step. Emails cannot always replace the nuances and camaraderie of face-to-face interaction.
And it’s not just about work meetings. Organize ways for your people to meet up outside of work as well. Hold private company holiday parties at rented venues, invite staff to join together at a bar if everyone is local—or, if you have the funds and some of the team is remote, try gathering everyone together for annual, or biannual, retreats.
You want your team to feel like a cohesive group. And those who have fun together often stay together, creating memories that can then be taken back to work with them and shared among work friends.
Why Is Employee Engagement Important?
Hiring Top Talent
When a candidate is first researching to see whether they might want to apply, they’ll often look at websites that show current and former employees’ ratings of employers. When the majority of employees are pleased with their experience at the office, positive reviews show prospective hires what a great place your company is.
Boosting Productivity
Employees tend to be more productive when their overall experience is positive. And more productive team members are, of course, great for your bottom line.
The stock prices of businesses that have made it to Fortune’s “100 Best Companies to Work for" have risen 14%, per a study from the Jackson Organization as reported by Forbes, while those not on the list are reporting a mere 6% increase.
When it comes to salespeople, for instance, happier professionals are reported to be able to raise sales by an astounding 37%, on average, according to the Harvard Business Review.
Improving Client and Customer Relations
Happier employees generally provide a better experience to clients and customers. They genuinely believe in what they are selling and want to go the extra mile for customers’ success.
Lowering Turnover
Don't lose your best employees because they aren’t happy enough while at work. Keeping employee engagement high boosts talent retention.
Voluntary employee turnover has many costs. Plus, filling an empty role has a negative effect on employee morale and takes time and money. When employees see others exiting the company, they might think something is wrong and consider other opportunities.
Employee Engagement Tools
If any of these employee engagement ideas got the gears turning and sparked excitement for you while picturing all the new, interesting things you can have your team do together, get in touch!
We can walk you through LIKE.TG’s engagement software, such as the ever-popular Workmates, to show you how tools that are easy, fun, cost-cutting, and time-saving can get you where you want to be.
A tight-knit, more communicative, and all-around more productive work environment is possible with our expert advice and acclaimed technology. To see happiness levels at your company rise quicker than you ever thought possible, reach out and we’ll help you reap the benefits of a more engaged workforce.
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How to Onboard New Hires - A Complete Guide
Onboarding can be defined as the period between your new hire’s first day on the job and the end of their induction period into the company. The importance of this well-prepared and smooth induction period might be even more crucial as the world continues to accelerate, and employee preferences change rapidly. Increasing job-hopping, freelancing, taking shorter-term contracts and even mini-careers are signs of the times.
It should come as no surprise that Gallup found that only 12% of employees think their company did a good job onboarding. 76% of human resources executives claimed that their organizations underutilize employee onboarding practices. At the same time, 68% of employees consider training and development to be the most important workplace policy. That is why the enhancement of new hire onboarding and putting it online to be a good fit in this digital era is a wise investment for employers. Paying attention to this can increase employee retention and loyalty to the company.
Luckily, companies are becoming increasingly aware of this trend: 84% of global executives assessed employee training as being ‘important’ or ‘very important.’ Add to this the recent studies showing that every dollar invested in eLearning results in $30 in terms of productivity gains. Let’s take a deep dive into the advantages of online onboarding.
This guide was designed to help you navigate through those difficult tasks and help determine the right software for your organization, download our ebook now.
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Benefits of new employee online onboarding
First, online onboarding saves your time and money. And your staff’s precious time too. You don’t need to create a new learning program from scratch or have existing employees provide training for each new hire. Second, even in a large enterprise with many branches and departments, online onboarding ensures informational consistency throughout the company. You can be certain everyone gets the same training.
Third, your new employees can access material 24/7 and even study the content and take quizzes on their mobile devices. They can feel comfortable while learning at their own pace. Isn’t that a plus for the onboarding of remote workers as well?
Most importantly, all these benefits are measurable. Now, let's look at actual cases of what companies working in different industries managed to achieve after running online onboarding.
Central One Federal Credit Union is a not-for-profit credit union in Central Massachusetts. Time is money, and Central One can really relate to that. After they moved their new hire onboarding training online, they reduced onboarding time from 6-8 weeks to 4 weeks.
Learn more about the case of Central One here.
PSI is a company that operates in the Healthcare realm as a clinical research organization and provides clinical trial services. They have developed a new induction program with different courses for different levels of newcomers. And it really works – thanks to online onboarding, PSI has reduced travel costs for employee training to a fifth of their previous level.
Learn more about the case of PSI here.
Forever Direct is the regional distribution center of aloe vera-based health, wellness, and beauty products in the US. Thanks to well-thought-out online instruction in compliance training that each new employee needs to take, Forever Direct has reduced accidents in their warehouses by 50%.
Learn more about the case of Forever Direct here.
Here is a table that illustrates these positive impacts of new hire online onboarding in three major realms: time, money, and efficacy.
Time
Central One – onboarding time reduced by 50%
Money
PSI – travel costs cut 5 times
Efficacy
Forever Direct – accidents reduced by 50%
How to onboard new employees online
To start working on your onboarding program, you should know in advance how to plan it. Here are the criteria, points to consider, and possible content ideas to help you begin.
Onboarding program
What are the key factors that determine a successful onboarding program? The Four C’s by Dr. Talya Bauer, of SHRM, are the criteria that you can probably follow when aligning your new employee onboarding. The Four C’s stand for:
1. Compliance implies teaching new hires the basic company policies.
2. Clarification refers to ensuring that employees are aware of their responsibilities and their role in the process.
3. Culture involves providing employees with the formal and informal norms of the organization.
4. Connection means relationships with colleagues and feeling like a part of the team.
Taking the Four C’s into account, you might want to divide an onboarding program into three functional parts: welcome, compliance, and job-specific training.
In the Welcome part, you can include modules about your company and its culture, its mission, vision and values, corporate policies, organizational structure and leadership team, products/services and their main benefits, and key clients and partners.
In the Compliance portion, you can include a formal program with safe workplace regulations, as well as policies, procedures, and actions to prevent violations of the law.
In the Job-specific part designed for a specific role training, you can place the basics of core processes and systems for a specific position – fundamentals of customer relationship management for client service, for instance.
After each training module and at the end of the course, tests can be used to check how well your new hires retained the information.
Learning materials
There are several types of content that an online onboarding course can include, but we’ll cover only three main popular ones that you might consider especially helpful.
Video
You can record a video as a virtual introduction to the workplace to make new employees comfortable and familiar with their new working environment. You can also create a video with a welcome message from the CEO including their greeting and encouraging words.
Slide-based course
We’re sure you’re familiar with PowerPoint presentations that consist of slides. Slide-based courses are similar to PPT, but you can deliver and watch them online. Slides are the eLearning standard for a reason – they’re quick and easy to create and familiar to the learner.
You can make slide-based courses with the help of authoring tools (we’ll elaborate on these later on).
Quizzes
When onboarding new employees, it’s especially important to check that the information you’re providing is sticking. The best way to track your employees’ knowledge and be certain of its retention is via online quizzes and knowledge checks. This is especially important for compliance types of information that may be subject to federal or state laws. You can also create quizzes in authoring tools.
Effective employee onboarding software
When planning an onboarding program, there are two points to consider. First, what will be the format of your learning materials? Second, how do you plan to deliver them? In online learning, authoring tools and learning management systems address these tasks.
Authoring tools
Authoring tools are the software used to build online courses, quizzes, video tutorials, and other training content in-house. Many of them have premade templates, visual assets, and characters so you can build full-fledged courses in hours.
Examples: iSpring Suite, Articulate 360, Adobe Captivate, DomiKnow, Easygenerator, Lectora Online.
Why use them in onboarding? With authoring tools, you can make your training interactive and boost employee engagement. For example, the compliance part of your onboarding course may include role-plays. In such a course, a character, such as a firefighter, can guide learners through simulated situations and ask them questions, helping them retain knowledge longer.
With a well-thought-out onboarding course, new hires will feel welcome and ready to make a good start at your company. This can be a springboard to their continued professional development.
Another point is that online courses can be replicable and reusable. Some authoring tools let you turn existing Word files, PDFs, manuals, and presentationslides into interactive courses in a couple of clicks. You just build a course once, and then all new hires will receive the same training.
Learning management systems
After you create a course, you need to deliver it to your employees. The most convenient way to do this is via a learning management system (LMS).
An LMS is a platform that lets you store courses, assessments, and videos so learners can access them in one place. It enables you to manage the entire training process, and your employees can study at their own pace, wherever and whenever they choose. Also, an LMS can automate many tedious tasks like enrollment, result tracking, and reporting on learner performance.
Examples: iSpring Learn, Docebo, LearnUpon, BlackBoard, Moodle.
Why use them in onboarding? Using LMSs, you can define rules for a lot of procedures that go along with new hire onboarding. For example, you can place learners into groups and set special policies to automate their training. That way, if you place learners into an “interns” group, they will get assigned to an onboarding course automatically, and you can track training results in this particular group separately.
Some LMSs have integrations with HR systems, so learners and necessary data can be transferred from one type of software to the other one smoothly. For example, once you add a new hire to your HR system, they will also be added to your LMS and enrolled in the training you set for them. This is extremely convenient and saves a great deal of time.
Tips for better onboarding
Let’s take a more detailed look at how to ease the onboarding process for you and your new employees.
Create an onboarding checklist for yourself
Of course, the onboarding process is not only about training per se. It also includes a range of tasks and procedures surrounding it, like setting up a workplace and signing documents. Before you begin to create your program, it is a good idea to create an onboarding checklist to see what tasks you need to complete to get your program up and running.
This is what you may want to include in your onboarding checklist:
Provide all the forms needed to collect employee data
Request all needed access accounts for new hires
Present work policies and procedures
Assign a welcome course to a new recruit
Set up a new hire’s desk and equipment
Send a welcome email to your new employee
Include new hire onboarding/ welcome kits
Announce the arrival of a new team member via email.
Arrange meetings
Plan ‘meet and greets’ with important contacts. Communication with people who will be key to the new employee’s work opens a gateway for future successful collaboration between them. This can include managers, team members, and colleagues from other departments.
Provide an FAQ
Putting together a list of frequently asked questions (FAQ) is a really good idea. Provide answers for them to new hires before their start date. This will show them that you care about their well-being and will help reduce their anxiety. You can build it in a PDF or with the help of an authoring tool.
Here are some examples of these questions:
Is there a dress code?
What is your internal communication style?
How do you regulate vacations?
Are there training courses for sales assistants?
What corporate events do you celebrate?
Are there any bonuses?
Assign a contact person or a mentor
Buddy up your new hire with someone in the company or nominate a senior member of the team to mentor them in their daily tasks. Introduce them to a person they can reach out to, and make sure a communication channel like a chat function is available for the new hire.
Send a company-wide introduction
To announce the arrival of a new team member, send an introductory email to your staff. In the message, you can briefly mention the new hire’s work history and share their social profile so the team can connect with them.
For example, a new hire introduction may go something like this:
Follow up at the end of the first week
After giving the new hire time to get used to the office, workspace, and their mentor, follow up with them. It’s important to make sure they’re comfortable and are picking up on things at an appropriate pace.
Encourage independence
You’ve created a great onboarding program, filled it with some great training courses and an evaluation. Now it’s time to encourage the new hire to take that preparation and run with it. They should be given a clear outline of what is required of them and how they should go about achieving those objectives.
Gain feedback
Ask the new hire and the teammates who work closely with them how the process is going. Adjust the onboarding program if needed.
To sum up
Effective employee onboarding has been growing in its value for companies. Employers and employees acknowledge its importance both for further productive work and loyalty to the company. Figures confirm that it really provides a significant return. To save time and money, a carefully prepared onboarding program is good, and online onboarding is even better. This was an in-depth look at online onboarding training. We were happy to provide you with helpful tools and information on it and hope you gleaned some actionable ideas to use in your own programs.
About Author: This article is written by our marketing team at LIKE.TG. LIKE.TG is a leading provider of HR solutions, including recruiting, onboarding, employee engagement, and intranet software. Our aim is to help your company improve employee engagement, employee productivity, and to save you valuable time!
9 Remote Working Mistakes Costing Your Business
Did you know working remotely existed even before the internet was created? Working from home was the norm back in the day when blacksmiths and carpenters set up shop at their homes. Later on, designated office spaces caught on and became the standard.
However, the global pandemic completely changed how companies viewed working from home. It was something that was majorly reserved for freelancers or creatives but not associated with other industries. If there was one good thing to come out of these unprecedented times, it has to be businesses realizing the potential of telecommuting.
No doubt working remotely promises a plethora of benefits for employers as well as employees. But managing remote teams is tricky, especially if your organization is new to it. Inefficient processes can lead to frustrated and dissatisfied remote workers.
If leaders are not careful and intentional with their remote management style, they will likely end up with the shorter end of the stick. In this post, we’re reviewing some remote working mistakes that should be immediately rectified. Let’s dive in.
1. No Flexibility
The main purpose of employees working remotely is defeated if you do not offer flexibility to them. A rigid work schedule of 9 to 5 is not the best idea when it comes to working from home. The reason is that different workers feel productive at different times of the day. Some might be most productive in the early morning, while others may be more focused in the afternoon. Additionally, employees may be living in different time zones.
Moreover, you also need to take into account that employees may be stuck with other tasks. For example, employees with kids may have to help them with an online school, which is usually conducted in the first half of the day.
2. Unclear Communication
Unclear communication can be an issue whether you’re working from home or office. It can lead to misunderstandings and mistakes. One pitfall of working remotely is the absence of non-verbal communication. It is difficult to convey gestures or to read facial expressions over video or phone calls.
This implies managers need to make extra effort to ensure they are communicating clearly. Rather than assuming that your team will figure out the communication collaboration requirements, explain goals and expectations with clarity. Also, encourage the team members to ask any questions and doubts they might have.
3. Not Providing Constructive Feedback
Giving employees real-time constructive feedback is key to improving their performance and overall development. Lack of feedback is not good for your employees and subsequently damages the organization.
Understandably, giving feedback over a video call or email is not easy. But that doesn’t mean you can neglect it.
Listening to criticism, while constructive, never feels good. To make the feedback more palatable for your employees, try the ‘sandwich approach.’ This involves sandwiching a negative piece of feedback between two positive ones.
4. Unsuitable Communication Tools
Seamless technology plays a crucial role in remote working. Without the right tools, you will end up with a confused workforce and missed deadlines, along with other repercussions.
While emails and virtual meetings are dependable methods to spread the message, they are not always the most effective options. Too many emails or virtual meetings can be overwhelming as well as a waste of time.
It’s time to pick a direct messaging channel such as Slack or Google Hangouts for day-to-day communication. Moreover, it is important to find a suitable project management platform for your company. Your team can further save time with LinkedIn automation tools.
5. Using Outdated Technology
At home, employees don’t have access to an IT department to take care of any technical difficulties. As a manager, it’s your responsibility to ensure that your team has access to the latest computers, WiFi plans, phones, and other essential devices.
6. Expecting Too Much
Just because employees are working from home doesn’t mean their work takes less time or effort. There’s no doubt that employees are saving time that’s usually spent on daily commutes. But this doesn’t mean managers can subconsciously penalize them by expecting more work.
According to research, 70% of employees that transitioned to working remotely during the pandemic are working on weekends as well. Moreover, 45% say they are working more hours during the week than they used to.
Putting pressure on employees with increased workloads is a recipe for disaster. Blurring the line between professional and personal life will eventually lead to burnout and diminished employee productivity. Managers should make an active effort to maintain and respect boundaries. Don’t expect employees to be on call after working hours and encourage them to take frequent breaks.
7. Neglecting One-on-One Time
This past year and a half have been a struggle, to say the least. Though vaccines are being speedily administered, WHO issued a warning about the imminent third wave, which is already showing up in different parts of the world. These uncertain times can take a toll on your employees' mental health and productivity.
Now more than ever, it’s imperative to show empathy to your team. As a manager, you should regularly schedule one-on-one talks with every employee, even though face-to-face talks are not possible. This will give them an opportunity to share any struggles they are facing. Is someone finding it difficult to stay productive at home? You can encourage them to make healthy lifestyle choices and share tips to manage their time better.
8. Scheduling Too Many Meetings
Since employees are working from home, scheduling more meetings may seem like the only option to discuss projects and collaborate. However, too many meetings are disruptive in a normal office, so you can imagine the impact when employees are working from home. Excessive meetings are a waste of time and lead to loss of productivity.
According to a survey, employees are three times more likely to deliver tasks agreed in writing in comparison to virtual meetings. This is because it is a lot more difficult to retain information shared in video conferences. And not to mention, technological snags can further impact the effectiveness of virtual meetings.
Managers should exclusively host virtual meetings only when it’s necessary. Instead, adopt time-efficient alternatives. If you need to share something that won’t likely invite many questions, you should send it via email or direct message. On the other hand, if you’re expecting questions, create an FAQ document where you can answer questions. For brainstorming sessions, make the most of an online whiteboard to get the creative juices flowing.
9. Lack of Socializing
From eliminating long commutes to working in a comfortable setting, working remotely promises several benefits to employees. However, one significant pitfall of working from home, especially with a pandemic, is the feeling of isolation. Prolonged loneliness increases stress levels, impacts sleep, and can lead to anxiety and depression.
In a physical office space, employees participate in water cooler talks. These casual interactions not only give employees a social outlet but also enforces a sense of camaraderie.
While recreating this on a virtual level may be challenging, but it’s absolutely doable. You can host happy hour every other Friday after work. During this time, encourage employees to talk about anything other than work. Virtual game tournaments and online trivia evenings are also fun ways to help your team bond.
Additional resources:
Know where your communication can be improved with expert advice fromNeon Ambition
4 ways your business canhelp employees asking for a hybrid work schedule
Flexible working:the way of the future
Final Words
Remote working policies can be beneficial to your work environment in several ways. From lower operational costs to increased flexibility, working from home is a working model worth exploring. The lack of physical proximity to your employees can be challenging for leaders but can be overcome with the right systems in place.
About Author: Stefan Smulders is a SaaS Entrepreneur | Bootstrapped to €3M ARR in just 1year | Founder of Worlds safest software for LinkedIn Automation Expandi.io | Vegan | Father
